Tender Title: Supply of Gel Pens and Desk Pads

Reference Number: GEM/2025/B/6146280

Issuing Authority/Department: Health and Family Welfare Department Karnataka

The Supply of Gel Pens and Desk Pads tender invites qualified suppliers to submit bids to fulfill the requirements of the Health and Family Welfare Department Karnataka. This tender encompasses the procurement of high-quality gel pens, specifically Gel Pen (V3), and premium desk pads designed for writing, categorized under Desk Pads - Writing (V2). Special emphasis is placed on quality and durability, ensuring these writing instruments and materials can withstand daily use in a professional setting.

Scope of Work and Objectives

The primary objective of this tender is to procure a total quantity of 1000 units of each specified product: Gel Pens and Desk Pads. The awarded supplier will be responsible for the timely delivery of these supplies to designated locations across Karnataka as outlined by the Health and Family Welfare Department. The intention is to provide quality writing instruments and materials that facilitate efficient operational and administrative work within the department.

Eligibility Criteria

To qualify for this tender, bidders must meet the following eligibility criteria:

• Registration as a legal entity in India.
• Compliance with GST registration requirements.
• Capacity to supply the required quantities as determined by the department.
• Previous experience in delivering similar items would be beneficial but is not mandatory.

Technical Requirements

Bidders must ensure that the gel pens meet the technical specifications, specifically targeting high-quality writing performance—smooth flow of ink without blotting. Desk pads must be of suitable dimensions for writing purposes, with a design that ensures durability and functional use in office settings. Detailed specifications should be provided by potential bidders to demonstrate compliance with these requirements during the tender evaluation process.

Financial Requirements

Alongside meeting the technical specifications, bidders should present a transparent financial proposal including:

• Unit pricing for Gel Pen (V3) and Desk Pads - Writing (V2).
• Total price for 1000 units of each item.
• Compliance with payment terms specified in the tender documentation.

Document Submission Details

All proposals must be submitted electronically through the official tender portal. Bidders are required to include the following documentation:

• Company registration certificates.
• GST registration certificate.
• A detailed financial bid.
• Technical compliance documentation.

Special Provisions

The tender offers special provisions to encourage Micro, Small, and Medium Enterprises (MSEs) and Startups in the procurement process. Bidders belonging to these categories are encouraged to participate and may be eligible for benefits as outlined in the tender guidelines, promoting local entrepreneurship and innovation.

Evaluation Process

The tender evaluation will be conducted based on quality, financial competitiveness, and adherence to the specified guidelines. Each bid will undergo a thorough review, focusing on both technical and financial aspects to ensure a fair selection process.

Delivery Locations

Successful bidders will be required to deliver the listed supplies to specified locations throughout Karnataka, which will be communicated following the awarding of the tender.

Contact Information

For questions and further clarification regarding this tender, interested parties are encouraged to refer to the official tender portal.