Higher and Technical Education Department Puducherry Tender by Karaikal Polytechnic College (GEM/2025/B/6142948)
Facility Management Service - Outcome Based
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Tender Title: Facility Management Services - Outcome Based
Tender Reference Number: GEM/2025/B/6142948
Issuing Authority: Higher and Technical Education Department Puducherry
The Facility Management Services - Outcome Based tender aims to establish a comprehensive facility management system that meets the operational needs of the Higher and Technical Education Department in Puducherry. The primary objective is to enhance the efficiency, functionality, and aesthetic value of facilities while ensuring a conducive learning environment.
Scope of Work and Objectives
The service provider will be responsible for delivering an extensive range of facility management services, which may include:
- Maintenance and upkeep of educational facilities
- Provision of cleaning services to ensure hygiene and cleanliness
- Handling utilities management such as electricity, water, and waste disposal
- Landscaping and gardening to enhance outdoor spaces
- Security services to safeguard the premises
The ultimate goal is to achieve optimal operational efficiency through quality service delivered within stipulated timeframes.
Eligibility Criteria
To participate in this tender, bidders must fulfill certain eligibility criteria. This entails:
- Being a legally registered entity with valid documentation
- Demonstrating relevant experience in providing facility management services
- Capacity to meet the scope of work as outlined in the tender
Technical Requirements
Participants must adhere to specific technical requirements, ensuring that all services provided comply with industry standards. This includes:
- Employing certified personnel trained in facility management
- Utilizing appropriate tools and eco-friendly materials for maintenance
- Implementing quality control measures
Financial Requirements
Bidders should be prepared to submit a competitive and detailed financial proposal, clearly outlining:
- Pricing structure based on services to be provided
- Estimated costs associated with each facility management duty
- Payment terms, which should align with prevailing financial policies
Document Submission Details
All bids must be submitted via the official online portal. Participants are required to include the following documents:
- Company registration certificate
- Relevant experience portfolio
- Financial proposal breakdown
Submission formats, clarity of documentation, and adherence to specified guidelines will be critically assessed.
Special Provisions
The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and offers provisions to support startup initiatives. This includes facilitative measures designed to enhance competitiveness and reduce barriers for emerging businesses within the sector.
Evaluation Process
The evaluation process will base selections on:
- Compliance with eligibility and technical criteria
- Competitiveness of financial proposals
- Strength of relevant experience and portfolio
This meticulously structured evaluation ensures transparency and fairness in the selection of the service provider.
Delivery Locations
Services will be rendered across various educational facilities outlined in the tender documentation. The specific sites will be disclosed during the bidding process to successful candidates.
Contact Information
For further inquiries regarding this tender, stakeholders are encouraged to reach out directly to the Higher and Technical Education Department Puducherry.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
9 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for participating in facility management tenders generally include being a registered entity, having relevant experience in facility management, and the capability to fulfill the scope of work outlined in the tender documentation.
Bidders must comply with specific technical specifications related to facility management. This includes employing certified personnel, using industry-standard maintenance tools, and ensuring all services meet local regulatory guidelines and safety standards.
Financial requirements involve submitting a comprehensive proposal that details pricing structures for the services provided, along with estimated operational costs and payment terms that align with governmental financial policies.
Bidders should submit their proposals through the official online portal, adhering strictly to the submission guidelines. It’s essential to provide clarity in all documentation and ensure compliance with the format specified in the tender to facilitate easy evaluation.
This tender includes provisions that specifically benefit MSEs, such as reduced compliance barriers, assistance in the registration process, and incentives aimed at enhancing competitiveness within the facility management sector. Compliance with policies like ‘Make in India’ further supports local businesses in accessing government contracts.
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