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Tender Title: Complete Air Fin Cooler Supply
Tender Reference Number: GEM/2025/B/6104665
Issuing Authority: Indian Oil Corporation Limited
Department: Ministry of Petroleum and Natural Gas
The Complete Air Fin Cooler Supply tender (Tender Reference Number: GEM/2025/B/6104665) is issued by the Indian Oil Corporation Limited, under the auspices of the Ministry of Petroleum and Natural Gas. This tender seeks qualified vendors to supply Complete Air Fin Coolers as specified in Schedule - 1 - Complete Air Fin Cooler, 75-EA-001 A to H.
Scope of Work and Objectives
The objective of this tender is to acquire 4 units of Complete Air Fin Coolers to support operational efficiency in ongoing projects. Prospective bidders are expected to fulfill all specified technical and quality requirements detailed in the tender documentation.
Eligibility Criteria
To qualify for participation, bidders must be registered entities with relevant experience in the supply of cooling systems. A demonstration of previous successful projects may be requested to ensure capability. Compliance with regulatory standards governing the supply of such equipment is also mandatory.
Technical Requirements
Bidders are required to meet the following technical specifications:
- The Coolers must comply with industry quality standards.
- Units should demonstrate efficiency in heat transfer and durability.
- Compliance with local environmental regulations is essential.
- Detailed technical specifications will be provided in the tender documents.
Financial Requirements
Bidders should provide a tender submission that includes:
- Accurate pricing reflecting the bid for the air fin coolers.
- A clear breakdown of costs to ensure transparency.
- Evidence of financial capabilities, including any necessary bank guarantees if required.
Document Submission Details
All submissions must be completed electronically via the designated online portal. Bidders should ensure that all required documents, including compliance certifications and technical proposals, are submitted by the final deadline stated in the tender documentation.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and provides provisions for startups to foster inclusivity and support local businesses. Specific guidelines regarding the benefits for MSEs and compliance with ‘Make in India’ policies are outlined in the tender documentation.
Evaluation Process
The evaluation of submitted tenders will be conducted based on technical capability and financial soundness. Bidders must provide comprehensive information to allow for robust comparative analysis. A multi-stage evaluation process will ensure that qualified vendors are selected.
Delivery Locations
Suitable delivery locations for the Complete Air Fin Coolers will be specified in the tender documents, ensuring effective logistical arrangements for all parties involved.
Contact Information
For further inquiries, vendors can refer to the details provided in the official documentation. It is advised not to contact directly through unofficial channels to avoid misinformation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
23 DocumentsDocuments Required from Seller
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Corrigendum Updates
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Frequently Asked Questions
The eligibility requirements include being a registered entity with experience in supplying cooling systems. Bidders must demonstrate their capability through proof of past successful projects and compliance with regulatory standards. Requirements regarding the production capacity and quality assurance procedures may also apply, aiming to ensure that only qualified participants engage in the tender process.
Participation requires certain certificates that validate the bidder’s compliance with industrial standards. Essential certifications may include ISO certifications for quality management, environmental compliance certificates, and any necessary product-specific approvals demonstrating the performance of the air fin coolers as per industry standards.
The registration process involves creating an account on the designated e-procurement platform. Participants must complete all mandatory fields and upload necessary documentation, including business registration details and eligibility certificates. It’s crucial to ensure that all information is accurate and up-to-date to avoid disqualification during the evaluation phase.
The cooling systems must meet stringent quality standards as defined in the tender documentation. This typically includes adherence to industry norms such as ASME, API, or equivalent standards, ensuring reliability and effectiveness in their operational performance. A comprehensive overview of these standards will be outlined within the technical specifications section of the tender.
The payment terms will be defined in the tender documentation but typically involve a progressive payment structure based on delivery milestones. Vendors should be prepared to provide a performance security guarantee to safeguard against any non-compliance with contract terms. Timely completion and adherence to quality standards will facilitate the release of payments.
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