Tender Timeline
Tender Title: Custom Bid for Services - RPRC255078 AMC for TMEIC make soft starter and MV VFDs at PR units
Tender Reference Number: 1299901e2
Issuing Authority: INDIAN OIL CORPORATION LIMITED
Department: Ministry of Petroleum and Natural Gas
The scope of work encompasses the Annual Maintenance Contract (AMC) for TMEIC make soft starters and medium voltage variable frequency drives (MV VFDs) at designated PR units. The primary objective is to ensure the optimal performance and longevity of the equipment through systematic monitoring and timely interventions. The successful contractor will be responsible for the technical service, including both preventive and corrective maintenance services.
Eligibility Criteria
To be eligible to participate, bidders must be registered entities with appropriate licenses and certifications as specified by the Ministry of Petroleum and Natural Gas. Furthermore, bidders should have prior experience in similar service contracts and possess a qualified technical team to manage the AMC efficiently.
Technical Requirements
Bidders must fulfill specific technical requirements that include, but are not limited to, proven capabilities in servicing TMEIC make soft starters and MV VFDs. Additionally, sufficient knowledge about electrical systems and controls applicable to these types of equipment is crucial. Bidders should also demonstrate the availability of qualified personnel with relevant credentials.
Financial Requirements
Interested parties must provide financial documentation, which includes proof of financial stability as well as pricing details structured according to the service charges stipulated in the tender. The anticipated total quantity for this contract includes two separate AMC arrangements as outlined in the detailed technical specifications.
Document Submission Details
All bids must be submitted electronically in accordance with the submission guidelines provided in the tender documents. It is essential to ensure that proposals include all requisite documentation to avoid disqualification. The submission must clearly identify the tender reference number.
Special Provisions
This tender does not include specific provisions for Micro, Small, and Medium Enterprises (MSEs) or startups. However, compliance with relevant procurement policies is mandatory.
Evaluation Process
The evaluation process for bids will include both technical and financial assessments. Bidders are required to meet predefined qualifying criteria, following which a score will be assigned based on the quality of the service proposal, technical compliance, and pricing structure. Emphasis will be placed on previous service experience, qualifications, and understanding of the operational requirements.
Delivery Locations
Service delivery locations will be specified in the tender documents, primarily focusing on the PR units where the TMEIC equipment is operational.
Contact Information
While contact details are not specified in the public tender documentation, interested parties are encouraged to reach out through the relevant channels established by the Indian Oil Corporation Limited for any clarifications or further information required concerning the tender.
This comprehensive overview ensures that participants are well-informed of the tender's requirements, enhancing their ability to prepare competitive and compliant proposals to secure the contract effectively.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
10 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with a valid license, possessing relevant certifications, and demonstrating experience in executing similar contracts. Participants should showcase technical proficiency and adequate resources to handle the AMC effectively. Compliance with the documentation standards as specified by the Ministry of Petroleum and Natural Gas is mandatory.
Bidders must submit essential documents, including but not limited to business registration certificates, applicable service licenses, and relevant ISO or industry-specific certifications. These documents should effectively reflect the bidder’s capability to deliver quality services under the AMC for TMEIC equipment, demonstrating adherence to all applicable quality standards and compliance requirements stated in the tender.
The registration process involves submitting an expression of interest through the designated e-procurement platform used by the Indian Oil Corporation Limited. Interested entities should create an account or log in to participate in the bidding process. It’s essential to ensure that all necessary documents are prepared and ready for upload in accepted document formats as specified in the tender instructions.
The payment terms are likely to include provisions for milestone payments based on the completion of specific maintenance tasks, as well as payment timelines as agreed upon in the contract. Detailed terms will be part of the tender documents, specifying how earnest money deposits (EMD) and performance securities should be handled to ensure compliance and financial accountability.
The bid submission process requires participants to tender documents electronically by the stipulated deadline. Key timelines and deadlines will be outlined in the tender documentation. After submission, the evaluation process will include a thorough review of both technical qualifications and financial proposals. Successful bidders will receive a notification with the evaluation results following comprehensive scrutiny based on established criteria.
While this specific tender currently does not include explicit provisions for Micro, Small, and Medium Enterprises (MSEs) or startups, it is advisable to review the ‘Make in India’ policies that encourage localized procurement. Bidders are expected to comply with the local content requirements as applicable and demonstrate their alignment with these procurement rules in their submissions.
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