Indian Railways Tender by West Central Railway (GEM/2025/B/6134341)

Introduction

The Indian Railways, under the Ministry of Railways, is inviting bids for the service of hiring one 4-wheeler road vehicle at New Katni Junction. This tender is specific to the transportation needs of relieved crew members from KTKD or SLHA and back for a duration of 305 days. The objective is to ensure reliable and punctual transport services for the crew, thereby enhancing operational efficiency and safety.

Scope of Work and Objectives

The primary objective of this tender is to contract a service provider for the supply of a 4-wheeler road vehicle equipped to meet the needs outlined by the Indian Railways. The service will involve:

• Transporting relieved crew members from New Katni Junction to the specified locations (KTKD/SLHA) and returning them as required.
• Maintaining the vehicle in good working condition throughout the contract period.
• Ensuring all necessary safety and compliance measures are strictly adhered to during transportation.

Eligibility Criteria

To qualify for this tender, bidders must meet the following eligibility criteria:

• Must be a registered entity with relevant industry experience.
• Should demonstrate previous successful contracts of a similar nature.
• Submission of all required documents verifying eligibility in the transport service sector.

Technical Requirements

Bidders are required to meet specific technical requirements, which include:

• Provision of a vehicle that is roadworthy and compliant with all local transport regulations.
• Capability to provide qualified drivers who have a valid driving license suitable for the vehicle type.
• Commitment to maintaining vehicle standards including cleanliness, availability of safety equipment, and adherence to vehicle maintenance schedules.

Financial Requirements

Bidders must present their financial standing through:

• Financial statements for the last two years.
• Evidence of sufficient insurance coverage for the vehicle and liability.
• Compliance with payment terms as specified in the tender documentation.

Document Submission Details

All required documents must be submitted digitally. This includes the eligibility documentation, technical specifications, and financial statements. Proper attention must be paid to ensure all documentation is complete and submitted before the closure of the tender.

Special Provisions

The tender includes provisions encouraging participation from Micro, Small, and Medium Enterprises (MSEs) and startups. Benefits may include:

• Waivers or reductions in earnest money deposits.
• Guidance and support in the bidding process.

Evaluation Process

Bids will undergo a comprehensive evaluation process based on predefined criteria. Factors in the evaluation will include:

• Compliance with technical specifications.
• Financial capability.
• Previous experience in transport services.
• Value for money in pricing.

Delivery Locations

The primary delivery location aligns with New Katni Junction, with additional pick-up and drop-off points at KTKD and SLHA as defined in the work scope.

Contact Information

For further inquiries or clarifications, all interested parties are encouraged to contact the ministry's designated officer. Should specific details not be listed within the tender document, bidders are advised to regularly check for updates.