Indian Railways Tender by South Central Railway (GEM/2025/B/6114376)
Monthly Basis Cab & Taxi Hiring Services - SUV; Hiring of 1 number Non AC SUV vehicle with Driver
Tender Timeline
Tender Title: Monthly Basis Cab & Taxi Hiring Services - SUV
Tender Reference Number: GEM/2025/B/6114376
Issuing Authority/Department: Indian Railways, Ministry of Railways
Scope of Work and Objectives
The primary objective of this tender is to secure a reliable and efficient service for the hiring of a Non-AC SUV vehicle with a Driver. This vehicle is intended for the exclusive use of the Senior Divisional Officer (Sr DSO) in Guntur, with a commitment to fulfill regular transportation needs. The successful bidder shall provide one SUV vehicle capable of handling an estimated usage of 2000 kilometers per month, operating 12 hours a day for a duration of 24 months. The service includes all required maintenance and support to ensure safe and timely operations across both local and outstation travels.
Eligibility Criteria
To be eligible to participate in this tender, bidders must meet the following criteria:
- Be a registered legal entity or business.
- Possess a valid license to operate passenger vehicles in accordance with applicable laws and regulations.
- Demonstrate a history of providing transport services, preferably with experience in cab hiring.
- Have an adequate fleet to manage the contract's requirements efficiently.
Technical Requirements
Bidders should ensure compliance with the following technical specifications:
- Vehicle should be a Non-AC SUV with necessary safety features.
- Must provide detailed specifications of the vehicle being offered.
- The driver must be adequately trained, licensed, and familiar with the operational territory.
- Ensure cleanliness and maintenance of the vehicle at all times.
Financial Requirements
Bidders must submit a comprehensive financial proposal which should include:
- Pricing details per kilometer and daily usage rates.
- All associated costs for maintenance, fuel, and additional services included in the bid.
- Provision for any applicable taxes and charges.
Document Submission Details
All tender submissions must be conducted online through the appropriate channel as specified by the Indian Railways. Bidders are required to upload necessary documentation, including but not limited to:
- Certificate of registration of the company.
- Proof of previous experience in transport services.
- Insurance documents for the vehicle.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) as well as startups, providing them with a support mechanism to foster competitive advantage within the public sector. Relevant provisions may be applicable to ensure these entities can compete effectively.
Evaluation Process
The evaluation of bids will be conducted based on predefined criteria that include:
- Compliance with technical specifications and eligibility criteria.
- Financial viability and cost-effectiveness of the proposal.
- Capability of the vehicles and experience of drivers.
Delivery Locations
The service is specifically for the Senior Divisional Officer (Sr DSO) in Guntur, with provisions to cover local and outstation trips as required.
Contact Information
For any inquiries or clarifications regarding this tender, please refer to the official contact channels available on the Indian Railways’ procurement portal.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
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Frequently Asked Questions
The eligibility requirements include being a registered entity with the appropriate licenses to operate passenger vehicles, having a proven track record in transport services, and the capability to provide the requisite vehicle and driver. Bidders must also demonstrate financial stability and compliance with local regulations.
To qualify, bidders must present key certificates such as a valid business registration certificate, driver’s licenses for the personnel provided, and any relevant insurance documents for the vehicle to ensure full compliance and reduce liabilities during operations.
The registration process typically involves creating an account on the Indian Railways procurement portal, completing the company profile with necessary documentation, and submitting the required certificates and proposal for evaluation. It is crucial to follow the guidelines provided in the tender documentation for an organized submission.
The payment terms will be defined as per the finalized agreement post-evaluation. Typically, payments may be made on a monthly basis or upon reaching specific usage milestones. Bidders should ensure clarity concerning invoicing and timely payment within stipulated periods.
Bids will be evaluated based on compliance with eligibility criteria, financial proposals, and technical specifications set forth in the tender document. The evaluation and selection process will follow a rigorous methodology to ensure transparency, and results are usually notified through the procurement portal to all participants.
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