Outsourcing of General Cleaning of Track Machine Organization Administrative Office Building and Its Premises at Ajni

Tender Title: Outsourcing of General Cleaning of Track Machine Organization Administrative Office Building and Its Premises at Ajni
Reference Number: 1819ab94e

Issuing Authority/Department: Ministry of Railways, Indian Railways

Scope of Work and Objectives

The objective of this tender is to engage a qualified contractor for the outsourcing of general cleaning services for the Track Machine Organization's administrative office building and its surrounding premises at Ajni. The selected service provider will be responsible for maintaining the cleanliness and hygiene of the facility, including regular cleaning duties and deep cleaning tasks as required. The contract duration will be for two years, ensuring a consistent approach to cleanliness and sanitation.

Eligibility Criteria

To participate in this tender, bidders must satisfy certain eligibility criteria. These generally include the following:

• Registration as a legal entity (proprietorship, partnership, or limited company).
• Previous experience in providing similar cleaning services for a government or large-scale institutional client.
• Availability of necessary resources and personnel for executing the services as outlined in the tender documentation.

Technical Requirements

Bidders are required to provide evidence of their capability to undertake the cleaning operations required by this tender. This includes:

• Qualified staff with experience in general and specialized cleaning services.
• Availability of proper cleaning equipment and materials.
• Adherence to safety and sanitation standards as prescribed by local regulations.

Financial Requirements

Bidders should prepare a comprehensive financial proposal, inclusive of all costs associated with cleaning services. This overall bid must be competitive and provide clear itemization, including:

• Pricing for routine cleaning services.
• Additional charges for deep cleaning and specialized services.
• Any applicable taxes and fees that may be pertinent.

Document Submission Details

All proposals and supporting documents must be submitted electronically via the specified platform. It’s essential to ensure that all documentation is complete and submitted prior to the deadline outlined in the tender instructions. Bidders should include:

• A completed bid form.
• Necessary legal and financial documents as proof of eligibility.

Special Provisions

This tender encourages the participation of Micro, Small, and Medium Enterprises (MSEs) and provides specific benefits for startups, such as:

• Relaxation of eligibility criteria.
• Possible financial incentives designed to aid in growth and development.

Evaluation Process

Proposals will be evaluated based on various criteria, including:

• Technical capability and compliance with the specified requirements.
• Financial feasibility and overall pricing.
• Previous track record and client testimonials.

Bidders are advised to prepare their submissions meticulously to adhere to the evaluation criteria laid out to enhance their chances of selection.

Delivery Locations

The cleaning services specified in this tender will be executed at the administrative office building of the Track Machine Organization, located in Ajni. Bidders should consider logistics and accessibility when preparing their proposals.

Contact Information

For any inquiries or further details regarding this tender, please refer to the official channels through the Ministry of Railways. Ensure to check the official tender documentation for any updates on communication protocols.