Tender Title: Hiring of One AC Road Vehicle - Inova Crysta or Equivalent
Reference Number: GEM/2025/B/6188580
Issuing Authority: Indian Railways, Ministry of Railways
The tender invites bids for the hiring of one AC road vehicle, specifically an Inova Crysta or an equivalent model, intended for the official use of the ADRM (Additional Divisional Railway Manager) of the East Coast Railway at Sambalpur. This service is required for a contract period of three years.
Scope of Work and Objectives
The primary objective is the provision of a well-maintained, comfortable, and reliable vehicle to support official activities of the ADRM. The vehicle should meet all relevant safety, security, and comfort standards, ensuring a superior experience for its passengers.
Eligibility Criteria
Eligible bidders must be registered entities capable of providing transportation services. They must comply with local laws and regulations, possessing requisite licenses and certifications requisite for operating such services.
Technical Requirements
The vehicle offered must meet the following technical specifications:
- It should be an AC Road Vehicle, preferably an Inova Crysta or an equivalent.
- It must have valid insurance, registration, and fitness certifications.
- The vehicle should possess ample safety features, including airbags, ABS, and a first aid kit.
- The provider must ensure that the vehicle is regularly serviced and maintained.
Financial Requirements
Bidders are required to demonstrate financial capacity through banks' statements or financial documents showcasing their ability to fulfill the contract. An Earnest Money Deposit (EMD) may be required, as defined in the detailed tender documents.
Document Submission Details
Bids must be submitted electronically through the designated tender portal. All required documents, including technical and financial proposals, must be uploaded in specified formats.
Special Provisions
The selection process may favor Micro, Small, and Medium Enterprises (MSEs) as part of the government’s initiative to promote local businesses and startups. Evidence of MSE registration must be submitted where applicable.
Evaluation Process
The bids will undergo a careful evaluation process focusing on adherence to technical specifications, financial viability, compliance with local procurement rules, and overall cost-effectiveness. Contracts will be awarded based on the best value for money principle.
Delivery Locations
Services will be required primarily at Sambalpur, however, potential for additional locations may arise based on official assignments.
Contact Information
For any clarification, bidders can reach out through the official contact channels specified within the tender portal.
This tender represents an excellent opportunity for providers specializing in transportation services to engage with the Indian Railways, aligning with strategic goals for ensuring efficient operation within the Ministry of Railways.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
15 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for participating in this tender involve being a registered entity that provides transportation services. Bidders should possess all necessary licenses and certifications relevant to operating an AC road vehicle. Additionally, any MSE status may qualify the bidder for special consideration within the selection process. Compliance with local regulations and active registration with appropriate governing bodies is also necessary.
The vehicle must reflect high quality and reliability standards, predominantly being an AC Road Vehicle like the Inova Crysta or an equivalent. Apart from having valid insurance and registration, it should feature safety mechanisms such as airbags and ABS, ensuring passenger safety. Regular maintenance and service checks should be documented, demonstrating the vehicle’s operational readiness.
Bidders are required to submit their proposals electronically through the designated procurement portal. All proposals must include technical and financial documents in the specified formats designed for this tender. Failure to comply with these submission guidelines may result in disqualification from the evaluation process.
The Earnest Money Deposit (EMD) required can vary based on predefined criteria. Bidders must refer to the detailed tender documents for specific guidelines on the EMD amount and the conditions under which it should be submitted. This deposit helps in ensuring commitment towards the tender specifications and serves as a security against potential withdrawal from the bidding process.
Micro, Small, and Medium Enterprises (MSEs) engaging in this tender may benefit from preferential treatment as outlined in government procurement policies. This could involve support in documentation, eligibility assessments, and potential price evaluation considerations that provide an advantage as part of efforts to bolster local businesses and enhance economic growth within the region.
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