Indian Railways Tender by South East Central Railway (GEM/2025/B/6188576)
Custom Bid for Services - Hiring of 01 Nos Non AC Road vehicle like Tata Sumo Mahindra Bolero and e
Tender Timeline
Tender Title: Hiring of 01 Nos Non-AC Road Vehicle
Tender Reference Number: GEM/2025/B/6188576
Issuing Authority: Indian Railways, Ministry of Railways
Scope of Work and Objectives
The objective of this tender is to hire one Non-AC road vehicle, specifically a Tata Sumo, Mahindra Bolero, or a vehicle of equivalent specifications for official use at the Settlement Post in Raipur. This requirement is essential for ensuring efficient transportation and mobility for official activities on a regular basis. The contract will be for a period of two years, which assures a continuous supply of the vehicle without interruptions, enhancing operational efficiency.
Eligibility Criteria
To qualify for this tender, bidders must be registered entities that comply with the eligibility requirements as mandated by the Ministry of Railways. This includes relevant licenses for vehicle operation and adherence to any local regulations concerning vehicle use.
Technical Requirements
Bidders must provide a vehicle that meets the following technical specifications:
- Type: Non-AC Road Vehicle
- Model: Tata Sumo, Mahindra Bolero, or equivalent
- Condition: New or in excellent working condition
- The vehicle must adhere to the environmental standards set by the authorities to ensure compliance with operational regulations.
Financial Requirements
Bidders will be required to provide competitive financial proposals. An evaluation of the financial bids will be conducted to ensure that the costs align with budgetary constraints and project requirements. The terms of payment must be clearly outlined in the submitted documentation.
Document Submission Details
All necessary documents, including bid proposals and supporting certifications, must be submitted according to the prescribed formats. Bidders are encouraged to double-check all submissions to ensure that all relevant documentation is complete and correctly formatted to avoid disqualifications.
Special Provisions
This tender includes provisions designed to benefit Micro, Small, and Medium Enterprises (MSEs) and startups. Bidders falling under these classifications may receive additional consideration in the evaluation process, promoting inclusivity and support for emerging businesses.
Evaluation Process
The tender evaluation will follow a structured assessment method based on predefined criteria:
- Technical Evaluation: Compliance with technical specifications
- Financial Evaluation: Cost-effectiveness and adherence to financial requirements
- Qualitative Assessment: Understanding of requirements and experience in similar projects
Delivery Locations
The primary location for the delivery and operational use of the hired vehicle will be at the Settlement Post in Raipur. Bidders must consider any logistical challenges or operational factors related to this location in their proposals.
Contact Information
While specific contact details may not be made public, bidders should direct inquiries and clarifications regarding this tender to the appropriate departmental office within the Ministry of Railways, ensuring compliance with official communication protocols.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
8 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with applicable licenses for vehicle operation. Bidders should possess a valid operating license and be in compliance with local regulations related to transport services.
Bidders must submit a variety of certificates, including vehicle registration documents, compliance certificates with environmental standards, and any licenses pertaining to the operation of commercial vehicles. These documents help ensure regulatory compliance and align with safety standards.
The registration process involves creating an account with the relevant online bidding portal. Bidders should prepare and upload necessary documentation, including financial statements and company registration details, to ensure they meet all official requirements for consideration.
Bidders are typically required to submit an Earnest Money Deposit (EMD) as part of their bid. The EMD acts as a security measure, ensuring that bidders are committed to fulfilling the contractual obligations should they win the tender. Specific amounts and submission details will be outlined in the tender documentation.
This tender includes benefits for MSEs, such as being given preference in the evaluation process. MSEs may also have access to reduced financial commitments or assistance in meeting technical requirements, fostering an equitable bidding landscape. Compliance with ‘Make in India’ initiatives and local procurement rules are further encouraged for MSE participation.
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