Indian Railways Tender by South East Central Railway (GEM/2025/B/6192400)
Custom Bid for Services - Hiring of 01 nos road vehicle like Tata Sumo Mahindra Bolero and equivale
Tender Timeline
Tender Title: Hiring of Road Vehicle for Indian Railways
Tender Reference Number: GEM/2025/B/6192400
Issuing Authority/Department: Ministry of Railways, Indian Railways
The purpose of this tender is to solicit bids for the hiring of one road vehicle equivalent to Tata Sumo, Mahindra Bolero, and similar models, which will be utilized for official purposes at the Settlement Post under the auspices of the Indian Railways. This tender aims to ensure that the necessary and reliable transportation is provided effectively to support the operational needs of the department.
Scope of Work and Objectives
The selected contractor will be responsible for providing a well-maintained road vehicle that meets the requirements specified in the tender document. The primary objective is to ensure that the vehicle is available for official use, adhering to the strict guidelines stipulated by the Ministry of Railways. The vehicle should be capable of accommodating necessary personnel and facilitating their transportation needs efficiently and comfortably.
Eligibility Criteria
To qualify for this tender, bidders must adhere to defined eligibility requirements, including holding a valid registration with relevant authorities, compliance with local transport regulations, and demonstration of financial stability to service the contract. The parties bidding must have prior experience in providing similar services to government departments or sizeable private entities.
Technical Requirements
Bidders are required to propose a vehicle that meets specific technical specifications, including:
- Minimum seating capacity
- Engine specifications
- Compliance with safety and emission standards
- Maintenance capabilities
All technical details must be included in the submission for evaluation.
Financial Requirements
The financial proposal should include comprehensive details regarding the payment terms and conditions. Additionally, bidders may have to furnish an Earnest Money Deposit (EMD) as specified in the tender documentation. A detailed breakdown of costs must be provided to facilitate transparent evaluation.
Document Submission Details
Interested parties should prepare and submit their bid documents as stipulated in the tender guidelines, ensuring that all required documents are completed and signed. The submission methods will be outlined in the tender documentation, which emphasizes electronic submissions for efficiency and ease of access.
Special Provisions
The tender may have special provisions aimed at supporting Micro, Small, and Medium Enterprises (MSEs) and potential benefits available for startups. This aims to foster inclusivity and support for smaller entities within the industry while also adhering to compliance guidelines.
Evaluation Process
The evaluation and selection process will be based on the submitted documents that will be analyzed for compliance with technical specifications and financial criteria. The evaluators will ensure that the bids align with the objectives of the Indian Railways and demonstrate value for money. Notifications of results will be communicated to shortlisted bidders.
Delivery Locations
The successful vendor will be required to deliver the vehicle to designated locations as specified by the Indian Railways. The logistics service will be determined based on operational needs, ensuring timely availability.
Contact Information
For any inquiries regarding this tender, participants are encouraged to reach out to the contact person identified in the official documentation. All potential bidders should ensure they utilize the provided channels for clarifications to remain aligned with tender prerequisites.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
8 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for this tender include being a registered entity with appropriate licensing and certifications necessary for providing transportation services. Bidders should demonstrate relevant experience, financial stability, and compliance with regional transport regulations to qualify for consideration.
Bidders must submit relevant certificates, including but not limited to valid commercial vehicle registration documents, insurance policies, and any mandatory certifications as per local transportation laws. These documents validate the capacity to supply the vehicle for official use effectively.
To register for this tender, interested parties must complete a formal bid application process. This entails filling out the registration forms, providing essential corporate information, and ensuring compliance with all regulatory requirements as listed in the tender documentation.
The payment terms specified in the tender will outline the conditions under which payments are made for the vehicle hiring services. Typically, payments may be structured based on milestones or monthly billing cycles, contingent on satisfactory service delivery and adherence to contract terms.
Yes, the tender includes special provisions for Micro, Small, and Medium Enterprises (MSEs). These benefits may consist of reduced financial guarantees, priority consideration in the evaluation process, and provisions that promote fair competition and inclusivity within the tendering framework.
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