Maintenance and Cleanliness Services for Railway Stations

Custom Bid for Services - Maintenance of cleanliness at Palani Railway station and colony for a per

Service
Qty:NaN
EMD: ₹2.2 Lakh
EST Bid: ₹1.4 Crore

Tender Timeline

Tender Issue
June 13, 2025 at 6:54 PM

Tender Description

Tender Title: Maintenance and Cleanliness Services for Railway Stations

Reference Number: 997a4564

Issuing Authority

The tender is issued by the Ministry of Railways, specifically through the Indian Railways.

Scope of Work and Objectives

This tender focuses on the maintenance of cleanliness and hygiene at the Palani and Kodaikanal Road Railway stations and their respective colonies over a period of 1095 days. The tasks required include both routine cleanliness and the removal and disposal of rubbish. The service provider is expected to adhere to the highest standards of cleaning practices to ensure a hygienic environment for passengers and staff.

General Information

Item Category
Custom Bid for Services - Maintenance of cleanliness at Palani Railway station and colony for a period of 1095 days as per schedule I of scope of work enclosed , Custom Bid for Services - Removal and disposal of rubbish from Palani Railway station and colony premises to Municipal dumping yard or authorized recyclers by motor vehicle as per schedule II of scope of work enclosed , Custom Bid for Services - Maintenance of cleanliness at Kodaikanal Road Railway station and colony for a period of 1095 days as per schedule III of scope of work enclosed , Custom Bid for Services - Removal and disposal of rubbish from Kodaikanal Road Railway station and colony premises to Municipal or Panjayath dumping yard or authorized recyclers by motor vehicle as per schedule IV of scope of work enclosed
Department Name
Organisation Name

Financial Information

Estimated Bid Value
₹1,37,27,352.00
EMD Amount
₹2,18,640.00
Bid Offer Validity
90 (Days)
Arbitration Clause
No
Mediation Clause
No

Evaluation and Technical Information

Evaluation Method
Total value wise evaluation
Inspection Required
No
Technical Clarifications Time
2 Days

Tender Documents

15 Documents
GeM-Bidding-7932948.pdfMain Document
Other DocumentsOTHER
BOQ DocumentBOQ COMPLIANCE
Other DocumentsOTHER
Other DocumentsOTHER
Other DocumentsOTHER
Scope Of Work DocumentSCOPE_OF_WORK SOW
Payment Terms & ConditionPAYMENT PAYMENT
Other DocumentsOTHER
Other DocumentsOTHER
Other DocumentsOTHER
Other DocumentsOTHER COMPLIANCE
Other DocumentsOTHER APPENDIX
Buyer uploaded ATC documentATC ATC
GEM General Terms and Conditions DocumentGEM_GENERAL_TERMS_AND_CONDITIONS

Documents Required from Seller

  • Experience Criteria
  • Bidder Turnover
  • OEM Annual Turnover
  • Additional Doc 1 (Requested in ATC)
  • Additional Doc 2 (Requested in ATC)
  • Additional Doc 3 (Requested in ATC)
  • Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
  • the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

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Frequently Asked Questions

The eligibility requirements include being a registered entity capable of providing the cleaning services delineated in the scope of work. Bidders must demonstrate previous experience in similar projects and showcase their financial stability through relevant documentation. Adhering to compliance with operational standards is mandatory for qualification.

Bidders are required to submit the following documents:

  • Proposal outlining the cost and methodology for the services.
  • Evidence of prior cleaning contracts handled.
  • Compliance documents proving adherence to health and safety regulations.
  • Financial statements confirming their ability to fulfill the contract.

Yes, the tender includes special provisions for MSEs and startups which encourage their participation by providing benefits such as simplified qualification criteria and potential assistance in financial bidding. MSE contractors can leverage these benefits to enhance their competitiveness within the bidding process.

Payment terms are structured around the delivery milestones of the cleaning services. Bidders should expect to negotiate corresponding payment schedules tied to service achievements and inspections conducted by the railway authority, ensuring payments align with performance and compliance.

Bids will undergo a two-step evaluation process: First, technical bids will be assessed against set criteria for compliance with the scope of work, followed by the financial bids to ensure alignment with budgetary constraints and fairness. The evaluation will prioritize comprehensive proposals that adhere to the tender’s requirements effectively.

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