Tender Title: Supply and Installation of Split Air Conditioner
Reference Number: GEM/2025/B/6120420
The Ministry of Railways, through the Indian Railways, invites tenders for the supply and installation of Split Air Conditioners, including Green AC and Wall Mount Type (V2). This project aims to enhance the comfort of passengers and staff by ensuring efficient cooling solutions in railway premises.
Scope of Work and Objectives
The scope of this tender includes the procurement and installation of six (6) units of Split Air Conditioners that are energy-efficient and environmentally friendly. The objectives of the tender encompass delivering high-quality air conditioning units that meet the technical specifications outlined in this document, ensuring operational efficiency and compliance with industry standards.
Eligibility Criteria
Organizations participating in this tender must meet specific eligibility requirements. Eligible bidders must be registered entities with valid GST registration and possess prior experience in supplying and installing similar air conditioning systems. Additionally, bidders must adhere to compliance requirements relevant to environmental standards and local laws.
Technical Requirements
Bidders must ensure that the proposed air conditioning systems conform to modern technical specifications, including energy efficiency ratings and cooling capacity. The systems should incorporate Green AC technology, which minimizes environmental impact while providing robust performance. Moreover, the units should be easy to maintain and compatible with existing infrastructure at the sites specified by the Ministry of Railways.
Financial Requirements
Bidders are required to submit a financial proposal that outlines the cost of the air conditioning units along with installation charges. Furthermore, the proposal must include details on the Earnest Money Deposit (EMD), ensuring that financial capabilities are set forth prior to the evaluation phase.
Document Submission Details
All documentation needs to be submitted as specified in the tender guidelines. Interested bidders must ensure that their bids are submitted electronically, with all required documents attached in the accepted formats. It is crucial for bidders to check for accuracy and completeness in their submissions to avoid disqualification.
Special Provisions
This tender includes special provisions aimed at encouraging bids from Micro, Small, and Medium Enterprises (MSEs) and startups. The Ministry of Railways supports the registration of MSEs under the pertinent laws, providing opportunities that enhance local entrepreneurship. Further, bidders that comply with the Make in India initiative will receive priority consideration.
Evaluation Process
The evaluation of tenders will include a detailed comparison of technical specifications, compliance with environmental standards, and cost-effectiveness. The selection committee will assess submissions based on predefined criteria, ensuring a transparent process and fair competition. The objective is to choose a bidder that offers the best overall value while satisfying all requirements.
Delivery Locations
Successful bidders will be responsible for delivering the air conditioning units to specified locations within the jurisdiction of the Indian Railways. The precise locations will be communicated upon the selection of the awarded bidder to facilitate seamless logistics.
Contact Information
For any inquiries regarding this tender, please contact the Ministry of Railways via the official channels established in the tender document.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
8 DocumentsDocuments Required from Seller
- Past Performance
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with a valid GST registration. Bidders should also have prior experience in the supply and installation of Split Air Conditioners or similar systems. Compliance with environmental standards is crucial, and submitting any relevant certifications ensures alignment with regulatory mandates.
Bidders must present a valid GST registration certificate and proof of previous performance involving Split Air Conditioning systems. Additionally, bidders are encouraged to submit certifications relevant to environmental compliance, ensuring adherence to standards set forth by the Ministry of Railways.
The registration process involves completing the necessary applications through the online tendering portal while providing all required documents in acceptable formats. Bidders need to ensure that all submissions are accurate, timed correctly, and conform to the established guidelines to secure participation in the tender.
Documents should be submitted in recognized and widely accepted formats, such as PDF and Word. Bidders are encouraged to ensure that all documents are clearly legible, complete, and formatted correctly to prevent any issues during evaluations and to maintain compliance with submission requirements.
The evaluation and selection process will involve a thorough review of each submission based on technical specifications, pricing, and compliance with the criteria defined in the tender. The decision will focus on achieving the best balance between quality and cost, ensuring that the selected bid reflects value while adhering to the standards established by the Ministry of Railways. Results will be communicated to all participants through official means.
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