Tender Timeline
Tender Title: Custom Bid for Services - Annual Maintenance Contract of Fire Extinguishers
Reference Number: 3e8dba2f
Issuing Authority/Department: Indian Railways, Ministry of Railways
The Annual Maintenance Contract (AMC) for fire extinguishers is a vital service aimed at ensuring operational readiness and compliance with safety regulations for various depots, stations, and administrative buildings under the Rangiya Division. This tender seeks qualified service providers to deliver comprehensive maintenance services over a period of three years. The successful vendor will be responsible for the regular upkeep, inspection, testing, and servicing of fire extinguishers within the specified locations.
Scope of Work and Objectives
The primary objective of this tender is to engage a service provider who can demonstrate expertise in fire safety equipment maintenance. This involves:
- Routine inspections and quality checks of all firefighting equipment.
- Recharging and servicing fire extinguishers to ensure they meet regulatory standards.
- Documenting service records and maintenance logs for compliance and audit purposes.
- Providing emergency services in the event of fire incidents or equipment failure.
Eligibility Criteria
To qualify for this tender, bidders must meet the following criteria:
- Must be a registered contractor or service provider in India.
- Relevant experience in maintaining fire safety equipment is essential.
- Compliance with local laws and regulations governing fire safety.
Technical Requirements
Prospective bidders must adhere to the following technical specifications:
- Must possess necessary certifications from recognized fire safety authorities.
- All maintenance work should comply with the National Fire Protection Association (NFPA) standards.
- Service personnel must be adequately trained and qualified in fire safety procedures.
Financial Requirements
Bidders are required to provide financial documentation demonstrating:
- Adequate financial stability to support the commitment to this contract.
- A clear pricing structure that outlines expected costs for maintenance services.
Document Submission Details
Interested bidders must submit their proposals through the designated procurement platform. The submission must include:
- Company profile and previous work references.
- Detailed maintenance plan and pricing.
- Copies of relevant certifications and registrations.
Special Provisions
Micro, Small, and Medium Enterprises (MSMEs) will receive consideration under this tender. The government encourages participation from such entities, offering benefits like relaxation in eligibility criteria and potential financial assistance.
Evaluation Process
Proposals will be evaluated based on the following criteria:
- Responsiveness to technical requirements.
- Cost-effectiveness of the proposed plan.
- Previous experience and successful delivery of similar services.
- Compliance with all bid submission guidelines.
Delivery Locations
Services must be delivered across various locations within the Rangiya Division, specifically targeting:
- Depot stations.
- Administrative buildings.
Contact Information
For further inquiries regarding this tender or clarification on submission procedures, interested parties are encouraged to reach out to the official contact person at the Ministry of Railways.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
12 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity in India and possessing relevant experience in maintaining fire safety equipment. Bidders must demonstrate compliance with local laws and regulations related to fire safety, along with having the necessary certifications and capabilities to execute the maintenance of fire extinguishers as specified in the tender documents.
Bidders must provide certifications from recognized fire safety authorities, ensuring compliance with applicable standards. This includes documents proving that maintenance personnel are trained in accordance with regulations set forth by pertinent fire safety organizations, alongside company registration documents as part of the eligibility check.
The registration process for participating in this tender requires interested parties to submit their profiles through the specified procurement platform. This includes providing detailed information about the company, previous relevant experience, and the necessary documentation that demonstrates compliance with the eligibility requirements. Attention to detail in following submission guidelines is crucial for successful registration.
Payment terms will be defined in the contract, typically involving milestone payments based on the completion of various phases of maintenance work. Bidders are encouraged to provide a clear pricing structure within their submissions to ensure transparency and clarity on how payments will be structured throughout the contract period.
MSMEs stand to benefit from special provisions set by the government, which include easier participation criteria and potential financial subsidies or incentives. This encourages greater involvement from smaller enterprises and aims to enhance competitive bidding, fostering growth and participation in government contracts aligned with the ‘Make in India’ initiative.
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