Jamnagar Municipal Corporation Tender for Electrical Systems Maintenance & Operation

This tender invites qualified electrical contractors to provide complete operation and maintenance services for various electrical and communication systems at M. P. Shah Municipal Townhall, Jamnagar. The scope includes maintenance of lighting, sound, communication, street lighting, electrical panels, and related cabling, ensuring seamless operation over a three-year period. The project aims to ensure reliable electrical infrastructure, operational efficiency, and safety compliance. Bidders must meet specified eligibility criteria, including valid licenses and experience in similar works. The tender process involves multiple stages: preliminary, technical, and commercial, with submission deadlines set for 19th June 2025. The estimated project cost is approximately INR 22,50,450, with a bid security of INR 22,500. This opportunity is ideal for experienced electrical service providers seeking government contracts in urban infrastructure maintenance. Download detailed tender documents to understand scope, terms, and conditions.

The scope of work encompasses:

• Operation and comprehensive maintenance of all electrical equipment including lifts, lighting systems, sound and communication systems, EPABX, street light poles, control panels, 11 kV D.P. structures, vacuum and air circuit breakers, R.O. systems, water coolers, main stage curtain motors, ATS panels, and related cabling.
• Preventive and corrective maintenance to ensure continuous and safe operation.
• Material procurement and management for all systems.
• System testing, troubleshooting, and repairs as required.
• Documentation and reporting of maintenance activities.

The work must be completed as per the specifications detailed in the tender document. The contractor shall ensure compliance with safety standards and timely completion within the specified period.

Equipment/System	Specifications
Lighting System	LED-based, energy-efficient
Electrical Panels	11 kV D.P. Structure, ATS panels
Circuit Breakers	Vacuum & Air Circuit Breakers
Communication Systems	EPABX, sound, and CCTV
Street Lights	Pole-mounted LED fixtures
Water & R.O. Systems	Regular maintenance and operation

The contractor shall follow the sequential process: 1. Mobilization and site assessment. 2. Implementation of maintenance schedule. 3. Regular inspections and reporting. 4. Emergency repairs and system upgrades. 5. Final reporting and handover at project completion.

✓ Must have a valid Electrical Contractor License.
✓ Must possess valid R&B (Electrical) Class E-1 or above registration.
✓ Must be GST registered.
✓ Must demonstrate experience in similar electrical maintenance projects.
✓ PAN Card copy must be submitted.

Qualification	Minimum Requirement
Electrical Contractor License	Valid and active
R&B (Electrical) Registration	Class E-1 or higher
Experience	At least 3 similar projects in last 5 years
Financial	Annual turnover of at least INR 10 Lakhs for last 3 years
Documents	Scanned copies of all relevant licenses, registration, and experience certificates

**Bidders must meet all eligibility criteria to qualify for technical evaluation.**

The contractor must ensure that all electrical systems comply with BIS standards and local safety regulations. The technical parameters include:

• Voltage: 11 kV for main distribution.
• Lighting: LED fixtures with minimum luminous efficacy of 100 lumens/watt.
• Circuit Breakers: Vacuum and air circuit breakers rated for specified loads.
• Communication: EPABX systems compatible with existing infrastructure.
• Cabling: High-quality, fire-retardant cables with proper insulation.

Sequential process:

1. Submit technical bid with detailed specifications.
2. Conduct site inspection.
3. Receive approval for technical plan.
4. Initiate maintenance activities.

Technical compliance is mandatory to ensure safety, efficiency, and durability of electrical systems.

The estimated project cost is INR 22,50,450. The financial bid should include the percentage rate for the entire scope of work, submitted in a sealed envelope. The breakdown is as follows:

Cost Component	Amount (INR)
Material procurement	To be quoted by bidder
Labor charges	To be quoted
Maintenance & operation	To be quoted
Contingency & miscellaneous	To be quoted

Payment terms: - 30% advance upon contract signing. - 50% after 50% work completion. - Remaining 20% after final acceptance. - Payments will be made against approved bills and certification. - Bidder must ensure competitive pricing and adherence to budget constraints.

The bidding process involves the following steps:

1. Download and review tender documents.
2. Submit the bid security of INR 22,500 along with preliminary documents before the deadline.
3. Attend pre-bid meeting if scheduled.
4. Submit technical and financial bids electronically via the nProcure portal before 19-06-2025 17:30.
5. The evaluation will be conducted in stages: preliminary, technical, and commercial.
6. The successful bidder will be notified and invited for contract signing.

Timeline	Event	Details
05-06-2025	Bid Submission Start	Bidders can begin submitting bids
19-06-2025	Bid Submission End	Last date for bid submission at 17:30
19-06-2025	Bid Opening	Technical and commercial evaluation

**All bids must be submitted electronically. Physical bids will not be accepted.**

Bids will be evaluated based on:

Criteria	Max Score	Weightage
Technical competence & experience	50	50%
Financial competitiveness	30	30%
Past performance & references	20	20%

Minimum qualifying scores: - Technical score of at least 35 points. - Financial bid within the budget.

Evaluation factors include bidder’s experience, compliance with technical specifications, financial offer competitiveness, and adherence to eligibility criteria.

Date	Event	Details
05-06-2025	Bid Start Date	Bidders can download tender documents
19-06-2025	Bid Submission Deadline	17:30 hours, last date for submission
19-06-2025	Bid Opening	17:31 hours for preliminary, 17:35 for technical, 17:40 for commercial
19-06-2025	Tender Document Download End	Last date to download tender documents

**Note: All deadlines are in local time.**

For queries and support, contact:

Jamnagar Municipal Corporation

• Address: 3rd Floor, Light Branch, JMC, Jamnagar
• Email: jmclight24@gmail.com
• Phone: 9408002085

Contact Person	Role	Details
The Commissioner	Tender Inviter	Email: jmclight24@gmail.com, Phone: 9408002085
Deputy Engineer	Bid Opening Authority	Same contact details

Support teams are available during working hours for clarifications and assistance.

Interested bidders are encouraged to participate in the free vendor training sessions organized every Saturday at (n)Code Solutions, Ahmedabad. Download the detailed tender document from the official portal to understand scope, terms, and conditions. Ensure all eligibility and technical criteria are met to qualify for evaluation. The Jamnagar Municipal Corporation reserves the right to reject any bid that does not comply with tender requirements or is incomplete. Bidders should prepare all necessary documents, including licenses, registration certificates, and experience proofs, to ensure a smooth submission process.