Tender Title: Procurement of Ball Pen for CPP for the Year 2025
Reference Number: GEM/2025/B/6145883
Issuing Authority/Department: Ministry of Mines, Materials Department
The purpose of this tender is to solicit bids for the Procurement of Ball Pen necessary for various operational needs within the Central Public Procurement (CPP) framework for the year 2025. This procurement aims to ensure the availability of high-quality ball pens that meet required operational standards while promoting efficiency and convenience across various departments.
Scope of Work and Objectives
The scope of work involves the supply of a total quantity of 827 ball pens. The selected vendor will be expected to deliver products that meet stringent quality control standards to ensure consistent functionality and reliability. Key objectives include enhancing productivity through the provision of high-quality writing tools and ensuring timely delivery as specified in contract agreements.
Eligibility Criteria
To be considered eligible for this tender, bidders must meet the following eligibility requirements:
- Be a registered business entity.
- Comply with all relevant local regulations and licensing requirements.
- Demonstrate previous experience in providing similar products.
Technical Requirements
The technical requirements stipulate that the ball pens provided must adhere to certain performance and quality standards, which include:
- Ink quality ensuring long-lasting and non-smudging performance.
- Ergonomic design to enhance user comfort during prolonged use.
- Packaging must be secure for transportation and storage.
Financial Requirements
Bidders must provide details of pricing, including any taxes applicable. Financial evaluations will consider price competitiveness and overall value for money. Vendors may be required to presenting a bid security along with their proposals to safeguard against defaults.
Document Submission Details
All submissions must be completed electronically through the specified portal. Required documentation includes:
- Technical proposal detailing compliance with specifications.
- Financial bid.
- Certificate of registration.
- Evidence of previous procurement experience.
Special Provisions
This tender is open to Micro, Small and Medium Enterprises (MSEs) and startups, who will benefit from reserved quotas and incentives as per government policy aimed at promoting local businesses.
Evaluation Process
Evaluations will be conducted based on predefined criteria considering both technical and financial aspects of the bids. The criteria include the quality of products, reliability, price, and experience in similar procurement contracts.
Delivery Locations
The delivery of the ball pens is expected in specified locations as outlined in the contract agreement following the award.
Contact Information
For any inquiries related to this tender, interested parties are encouraged to contact the Materials Department of the Ministry of Mines during business hours. All queries should be appropriately documented to facilitate a prompt response.
Overall, this tender seeks to foster collaboration with capable suppliers to support the operational needs of government departments effectively while adhering to established procurement policies.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
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Frequently Asked Questions
The eligibility requirements include being a registered entity with all relevant licenses. Bidders must demonstrate experience in the supply of writing instruments, ensuring compliance with local regulations.
Bidders must submit a certificate of registration as part of their proposal. Additionally, evidence indicating past performance and competency in delivering similar products would be beneficial to demonstrate compliance with quality standards.
The registration process involves creating an account on the designated procurement portal and submitting the mandatory documentation. Ensure all information provided is accurate and submitted before the bidding deadline to avoid disqualification.
Bidders may be requested to provide a performance security, which is usually calculated as a percentage of the tender amount. This security ensures compliance with contract terms and successful delivery of the products as specified.
The evaluation and selection process will assess bids based on technical compliance, price competitiveness, and overall capability demonstrated through past experience. Successful candidates will be notified following a thorough review of all proposals.
This comprehensive approach ensures that the selected vendor will meet the operational requirements while promoting fair standards within the procurement process. Each step emphasizes transparency and accountability to cultivate trusted partnerships for future collaborations.
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