Tender Title and Reference Number
The tender titled Mono Color Heavy Duty Photocopier Production Machine has been assigned the reference number 9551b9f3.
Issuing Authority/Department
This tender is issued by the Lok Sabha Secretariat, responsible for the procurement of essential equipment for legislative functions.
Scope of Work and Objectives
The objective of this tender is to procure a Mono Color Heavy Duty Photocopier Production Machine that meets specific operational requirements for efficient document handling. The selected equipment should provide high-quality photocopying capabilities to support the extensive documentation needs of the Lok Sabha Secretariat. The contractor must ensure that the machine can sufficiently handle a high volume of photocopying suitable for legislative operations.
Eligibility Criteria
To participate in this tender, bidders must meet several eligibility requirements. These include being a registered entity and demonstrating the capability to provide the specified machinery. Suppliers should be able to showcase previous experience in supplying similar machines or equipment to governmental or large-scale organizations.
Technical Requirements
The technical specifications for the photocopier must include capabilities such as:
- High-speed monochrome printing
- High volume capacity
- Advanced features such as duplex printing
- Network connectivity options
Manufacturers should provide detailed product specifications and performance metrics to verify that they meet the requirements delineated in the tender documents.
Financial Requirements
Bidders are expected to present a detailed financial proposal that reflects competitive pricing for the machine and associated services. Details should include costs related to delivery, installation, and any applicable warranties or service agreements.
Document Submission Details
All submitted documents must be comprehensive and include:
- Proof of company registration
- Technical specifications sheet of the offered machine
- Relevant financial offer
- Any other certificates or documentation as specified in the tender guidelines
Submissions can typically be delivered electronically, adhering to prescribed formats outlined in the tender documentation.
Special Provisions
The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and provides certain benefits aimed at enhancing their involvement in government procurement processes. Startups are also invited to tender, and provisions under the 'Make in India' initiative are applicable.
Evaluation Process
The evaluation of submissions will be based on a combination of technical specifications and financial offers. The tendering committee will assess the documentation provided and ranking will be systematic according to established criteria, ensuring transparency and fairness.
Delivery Locations
The selected contractor will be required to facilitate the delivery of the equipment to the Lok Sabha Secretariat, ensuring adherence to any logistical arrangements discussed during the tender process.
Contact Information
For additional inquiries regarding the tender, participants are encouraged to utilize the provided contact avenues through the Lok Sabha Secretariat’s official communication channels.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for this tender include being a legally registered entity with a proven track record in supplying similar machinery or services. Bidders must provide documentation that demonstrates their ability to meet the specified operational needs and compliance with the tender guidelines.
Bidders are expected to meet stringent technical specifications for the Mono Color Heavy Duty Photocopier Production Machine. This includes high-speed monochrome printing capabilities, high volume capacity, and advanced features like duplex printing and network connectivity. Detailed specifications should be included in the technical proposal.
The submission process requires bidders to submit all necessary documentation through the prescribed channel. This should include proof of company registration, technical specifications, and financial proposals. All documents must adhere to specified formats as outlined in the tender guidelines, ensuring clarity and completeness.
Yes, there are specific benefits for Micro, Small, and Medium Enterprises (MSEs) participating in the tender. Additionally, provisions for startups are also included, encouraging their participation in government procurement, which aligns with the ‘Make in India’ initiative.
Each bidder must outline their payment terms clearly in their proposal. Performance security requirements may also be applicable, which requires bidders to guarantee the completion of the contract under agreed conditions, including timelines and quality standards. Detailed examination of costs will take into consideration the overall value provided to the Lok Sabha Secretariat.
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