Tender Title: Supply of Cleaning and Office Supplies
Reference Number: GEM/2025/B/6124265
Issuing Authority: Ministry of Home Affairs

The Ministry of Home Affairs is inviting bids for the supply of cleaning and office supplies through an open tender. This tender encompasses a comprehensive list of items categorized under various cleaning and office requirements, suitable for maintaining operational efficiency within government offices.

Scope of Work and Objectives

The primary objective of this tender is to procure high-quality cleaning and office supplies, including but not limited to mosquito repellents, various cleaning agents (detergents, scrubs), and essential stationery like envelopes and adhesive materials (glue, tape). The total estimated quantity for the procurement is 259 items.

The successful bidder will be responsible for ensuring timely delivery of goods to various locations as specified by the Ministry. Additionally, the expectation is to maintain top-notch quality standards to meet the operational demands of government authorities.

Eligibility Criteria

To qualify for this tender, bidders must meet specific eligibility requirements, including:

• Registration as a legal entity as per local laws
• Proof of previous experience in supplying similar products
• Availability of relevant certifications verifying the compliance of products with industry standards
• Financial capability to fulfill the order within stipulated timelines

Technical Requirements

The bidders must adhere to the following technical requirements:

• Supplied products must meet national quality standards as established by relevant authorities.
• Environmental safety compliance must be provided for all cleaning agents and materials.
• Technical specifications should include detailed descriptions along with product usage guidelines.

Financial Requirements

Bidders should be prepared to submit financial documentation demonstrating their capability to execute the project, including:

• Income statements
• Balance sheets
• Detailed pricing for each item as listed in the tender

Document Submission Details

Prospective bidders need to submit the following documents:

1. Completed bid proposal
2. Proof of eligibility and registration
3. Detailed financial statements
4. Relevant technical certificates
5. Compliance documents as required by the tender specifications

All submissions should be made electronically or physically to the designated office of the Ministry.

Special Provisions

This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups. Bidders who qualify may be subject to preferential treatment in terms of evaluation and selection to promote local procurement. Compliance with 'Make in India' policies is emphasized, encouraging the use of domestic materials and labor.

Evaluation Process

Bids will be evaluated based on the technical and financial criteria outlined in the tender documentation. Factors influencing the evaluation process include the quality of goods, delivery timelines, and price competitiveness. Successful bidders will be notified of their selection status promptly.

Delivery Locations

Products shall be delivered to designated government offices across various locations as outlined in the tender documentation. The successful bidder must ensure that the delivery meets the specified timelines to avoid any operational disruptions.

Contact Information

For any inquiries concerning this tender, potential bidders are advised to reach out through official communication channels provided on the tender notice. Clear and prompt communication ensures that all concerns and clarifications are addressed before the proposal submission.