Tender Title: Hiring of Mortuary Van - Closed Body (with Opaque Rear Panels)
Tender Reference Number: GEM/2025/B/6140302
Issuing Authority/Department: Ministry of Labour and Employment
The Ministry of Labour and Employment invites bids for the hiring of a mortuary van with specific requirements to serve various healthcare and emergency purposes. This tender aims to ensure the provision of a safe and reliable transportation solution for deceased individuals, maintaining dignity and comfort during transit.
Scope of Work and Objectives
The primary objective of this tender is to secure a service provider capable of supplying a mortuary van that features a closed body with opaque rear panels. The vehicle must be equipped to meet various operational needs and shall adhere to prescribed specifications that enhance functionality, safety, and comfort.
The scope of work involves:
- Providing transportation services for deceased individuals.
- Ensuring that the vehicle is operational and compliant with health standards.
- Maintaining the vehicle in a ready-to-use condition throughout the contract period.
Eligibility Criteria
To qualify for this tender, bidders must meet the following eligibility requirements:
- Be a registered entity under applicable laws.
- Have relevant experience in providing transportation services.
- Possess necessary licenses and certifications in compliance with local regulations.
Technical Requirements
The technical specifications for the mortuary van include:
- Closed body design with opaque rear panels to ensure privacy.
- Adequate interior space for the transportation of a deceased body.
- Compliance with safety and health regulations applicable to transportation services.
- The vehicle must be regularly maintained and thoroughly inspected prior to use.
Financial Requirements
Bidders are advised to submit comprehensive financial documents that exhibit stability and capability to fulfill the contract, including:
- Evidence of prior contracts related to similar services.
- Financial statements for the last three fiscal years.
- A detailed pricing structure along with any additional costs expected during the service period.
Document Submission Details
Interested parties must submit the following documents as part of their bid submission:
- Completed bid form.
- Copies of all relevant licenses and certifications.
- Financial statements.
- Detailed service proposal tailored to the specifications outlined in this tender.
All documents must be submitted electronically through the designated portal, adhering to the given formats and specifications.
Special Provisions
This tender may contain provisions beneficial to Micro, Small, and Medium Enterprises (MSEs) and startups, promoting inclusivity in tender participation. Bidders representing these categories should indicate their status in their submissions to avail of potential advantages during the evaluation process.
Evaluation Process
Bids will undergo a systematic evaluation involving:
- Compliance with technical specifications.
- Assessment of financial viability.
- Capability to meet the service demand.
The awarding of the contract will follow based on the most suitable bid that meets all mandatory requirements.
Delivery Locations
The service delivered under this tender will be applicable across various designated locations as specified by healthcare authorities, ensuring accessibility and responsiveness.
Contact Information
While specific contact details are not provided, interested bidders can seek guidance or clarification regarding this tender through the official government website or navigate to the relevant department handling this tender.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, having relevant experience in transportation, and holding proper licenses and certifications in compliance with local regulations. Bidders must demonstrate their capability to adhere to the stipulated technical specifications of the mortuary van.
Bidders are required to present certificates that validate their compliance with transportation safety and health regulations, including but not limited to vehicle registration, insurance documents, and any certifications proving operational capability in transporting deceased individuals.
To participate in this tender, potential bidders must register on the designated electronic portal, complete the required registration forms, and provide necessary documentation. This process ensures that all submissions are compliant and can be evaluated effectively.
Documents must be submitted in specified formats that facilitate easy review and evaluation. Commonly accepted formats include PDF for reports and proposals, while Excel formats may be required for financial submissions. All bid documents should clearly indicate compliance with the submission guidelines provided in the tender documentation.
Performance security will be required from the successful bidder to ensure compliance with contract terms. Typically, this involves a monetary amount or bank guarantee that must be submitted within a specified timeline post-award of the tender. This security remains in place to safeguard against potential contractual failures during the execution phase of the service.
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