Tender Title: Hiring of Four Wheeler Closed Body Vehicle

Reference Number: GEM/2025/B/6140990

The Department of Posts, under the Ministry of Communications, invites eligible bidders to participate in a tender for the hiring of a four wheeler closed body vehicle for a period of 24 months. This custom bid for services aims to procure reliable transportation solutions that meet the operational needs of the department while offering cost-effectiveness and efficiency in service delivery.

Scope of Work and Objectives

The primary objective of this tender is to hire a four wheeler closed body vehicle that is suitable for various transport-related services required by the Department of Posts. The vehicle should provide safe and reliable transportation for personnel, equipment, and documents across designated routes. As per the contract, the supplier will be responsible for ensuring the vehicle is well-maintained, serviced, and compliant with all applicable safety regulations.

Eligibility Criteria

To qualify for this tender, bidders must meet the following eligibility requirements:

• The bidder should be a registered entity under relevant laws and possess necessary documentation such as tax registrations.
• Bidders must have prior experience in providing vehicle hire services for government or corporate clients.
• A proven track record with a minimum number of vehicles in their fleet is essential.

Technical Requirements

The vehicle to be hired must meet the following technical specifications:

• It should be a closed body vehicle, in good working condition, and well-maintained.
• All vehicles must adhere to state and national safety standards and be equipped with essential safety features.
• Bidders should provide details of the vehicle's make, model, and year of manufacture.

Financial Requirements

Bidders must demonstrate financial stability, such as providing audited financial statements for the last two fiscal years. The pricing submitted must include all applicable taxes and be competitive to ensure value for money.

Document Submission Details

All documents, including technical proposals, financial bids, and compliance certifications, must be submitted electronically. Bidders are advised to carefully follow the document upload instructions included in the tender documentation to avoid disqualification.

Special Provisions

The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups. Bidders qualifying under these categories may be eligible for certain benefits or concessions as outlined in the government policies aiming to promote local entrepreneurship.

Evaluation Process

The evaluation of bids will be based on compliance with both technical and financial requirements. A step-by-step evaluation approach will be utilized to ensure transparency, and bidders will be notified of their evaluation outcomes.

Delivery Locations

The service will be rendered across multiple delivery locations as specified by the tender. Bidders will need to confirm their operational capacity to serve these designated areas.

Contact Information

For detailed inquiries regarding the tender scope or submission process, please contact the Department of Posts directly. Relevant contact channels and representatives will be identified in subsequent correspondence.

This tender provides a significant opportunity for service providers to engage with governmental operations and enhance their portfolios in the vehicle hiring sector. To succeed, bidders must meet all outlined criteria, demonstrate their qualifications, and present competitive proposals in adherence to the specified guidelines.