Tender Title: UNLOADING ARMS LPG KAMARDANGA
Reference Number: GEM/2025/B/6091784
Issuing Authority: Ministry of Petroleum and Natural Gas
The UNLOADING ARMS LPG KAMARDANGA tender is part of a significant government initiative aimed at facilitating the procurement of critical equipment used in the liquefied petroleum gas (LPG) sector. This tender seeks reputable suppliers to provide 3 Inch Liquid and 2 Inch Vapour TW Unloading Arms, as well as necessary spare parts and supervision services relevant to the unloading and loading operations of LPG. The total quantity needed amounts to 174 Units, ensuring a robust supply chain dedicated to energy safety and efficiency.
Scope of Work and Objectives
The main objectives of this tender are to procure high-quality unloading arms and accessories that meet strict industry standards while ensuring timely delivery and reliable performance. The scope comprises the following components:
- Supply of 3 Inch Liquid TW Unloading Arms
- Supply of 2 Inch Vapour TW Unloading Arms
- Provision of 2 Years Spares for the aforementioned unloading arms
- Supervision for the Installation, Testing, and Commissioning (ITC) of 128 TW Arms and 8 TT Arms
This initiative also emphasizes the adherence to quality and safety measures in handling LPG, which is crucial in preventing hazards associated with gas transfer.
Eligibility Criteria
Registered organizations with a valid legal status are eligible to participate. Applicants must demonstrate previous experience in providing similar equipment and services. Prospective bidders should also ensure compliance with relevant industry standards and regulations.
Technical Requirements
Bidders must submit equipment meeting recognized technical specifications, which include:
- Compliance with safety and quality standards applicable to LPG unloading and loading operations
- Provision of operation manuals and safety data sheets for all supplied equipment
- Detailed specifications of unloading arms, including dimensions and materials used
Financial Requirements
Bidders are required to provide a competitive bid that includes:
- Pricing for the complete package as outlined in the scope of work
- Breakdown of costs associated with each component, including supervision services
- Commitment to adhere to the payment terms prescribed in the tender documents
Document Submission Details
All tender submissions must be prepared meticulously, ensuring all documents are complete and accurate. Bidders should include:
- A completed bid form
- Technical proposal
- Financial proposal
- Any mandatory certificates and compliance documents
Submissions are generally required to be in electronic format and must follow the designated method outlined in the tender documents.
Special Provisions
This tender includes special provisions for Micro, Small, and Medium Enterprises (MSEs). Participation by MSEs is encouraged, and incentives may be provided in the evaluation process to stimulate broader participation.
Evaluation Process
The evaluation will follow a transparent scoring system assessing both technical and financial proposals. Compliance with the specified requirements is paramount, and bids will be compared based on quality, pricing, and delivery timelines.
Delivery Locations
The awarded suppliers will be required to deliver the unloading arms and accessories to designated LPG distribution centers as specified by the Ministry of Petroleum and Natural Gas.
Contact Information
For any inquiries related to this tender, please reach out to the relevant department within the Ministry of Petroleum and Natural Gas directly through official channels.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, demonstrating prior experience in providing similar products or services in the LPG sector, and ensuring compliance with regulatory standards. Bidders must also be able to provide adequate documentation, including financial records and relevant certifications that validate their capability to perform under the tender’s conditions.
The technical specifications for the unloading arms must align with safety standards established for LPG handling. This includes ensuring that the equipment is made of durable materials suitable for gas transfer, demonstrating durability in various operational conditions, and providing comprehensive operational manuals to ensure correct and safe usage.
The submission process typically requires bidders to compile their technical and financial proposals into a single electronic submission. Bidders must ensure that all documents are formatted according to the tender guidelines and submitted through the specified online platform by the tender closing time. Late submissions may be disqualified simply based on timing.
The payment terms will be outlined in the tender documents, generally involving an upfront amount upon contract signing, followed by milestone payments upon the successful delivery and installation of the equipment. These terms are designed to ensure that liquidity remains available for both parties throughout the contract duration.
The provisions for Micro, Small, and Medium Enterprises (MSEs) aim to encourage their participation by allowing flexibilities in certain eligibility criteria and potentially offering price preference during the evaluation process. This initiative is part of a broader government strategy to promote inclusive growth and support small businesses in the procurement landscape.
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