Supply of Electrical Spares - GEM/2025/B/6148736
The Ministry of Petroleum and Natural Gas is inviting bids for the Supply of Electrical Spares under the reference number GEM/2025/B/6148736. This tender aims to procure a comprehensive range of electrical components essential for maintaining operational efficiency within various facilities.
Scope of Work and Objectives
The objective of this tender is to secure a reliable supply of various electrical spares, which include, but are not limited to:
- Thermal overload relays with specified current ratings (2.5 to 10 A)
- Capacitors of varying KVAR ratings (15KVAR, 20KVAR, and 50KVAR)
- HRC (High Rupture Capacity) fuse kits
- Earthing wires of multiple gauge sizes
- Various connectors and switches
The total quantity required for this procurement is 3844 units, spread across different types of electrical spares listed in the detailed BOQ (Bill of Quantities). Overall, the supplier selected must demonstrate the capability to deliver high-quality electrical components that meet the operational requirements of the Ministry.
Eligibility Criteria
To qualify for consideration, bidders must meet the following eligibility criteria:
- Must be a registered entity or company in compliance with relevant legal requirements.
- Financial viability, demonstrated through financial statements or equivalent documentation.
- Previous experience in supplying similar electrical components.
- Adherence to quality standards as mandated by the authorities.
Technical Requirements
Technical requirements encompass compliance with industry-specific standards for each category of electrical spare part. Bidders must provide documentation and specifications illustrating adherence to recognized electrical safety and performance standards.
Financial Requirements
Bid submissions must include a detailed financial proposal that provides a breakdown of costs per item as per the specified formats in the BOQ. Bidders should ensure that the quoted prices are competitive yet reflective of the quality offered.
Document Submission Details
All bids must be submitted electronically via the designated procurement platform. The required documentation includes:
- Completed bid forms
- A financial proposal
- Technical specification sheets
- Proof of eligibility documents
Special Provisions
Additional provisions are in place for Micro, Small, and Medium Enterprises (MSEs), encouraging participation by providing benefits such as tender fee exemptions and a supportive evaluation process.
Evaluation Process
The evaluation process will assess bids based on two key factors: technical compliance and financial quotation. Only those that meet the technical specifications will advance to the financial assessment stage.
Delivery Locations
Deliveries will be made to specified locations as determined by the Ministry of Petroleum and Natural Gas. Bidders are required to include their logistics capabilities in the proposal to facilitate seamless delivery.
Contact Information
For any queries or clarifications concerning this tender, bidders can reach out through the contact interfaces provided on the procurement platform. It is advisable to ensure proper communication protocols are followed to avoid miscommunication.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity in compliance with local laws, providing proof of financial viability, and having relevant experience in supplying electrical components similar to those specified in the tender.
Bidders must provide necessary certificates reflecting compliance with quality standards and safety regulations. This includes adherence to industry norms for electrical components, ensuring the supplied items meet the required specifications.
Eligible participants must complete their registration on the procurement platform as per the stipulated guidelines. This process typically involves submitting basic company details, verifying business identity, and ensuring all compliance documents are in order.
Submissions must typically be in a digital format, with common formats such as PDF, DOCX, or XLSX accepted. It is crucial that all documentation is clear and easily readable to facilitate a swift evaluation process.
The payment terms will be outlined in the bid document, detailing the payment milestones and expected timeframe for remittance upon satisfactory delivery and acceptance of goods. Typically, a percentage may be held as performance security until the successful completion of the contract requirements.
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