NA Tender by Brahmaputra Board Guwahati Assam (GEM/2025/B/6145371)
Installation and commissioning,Other Required Cables and accessories,Indoor LED wall,LED Wall Contr
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Tender Title: SITC of Video Conference System
Reference Number: GEM/2025/B/6145371
Issuing Authority: Ministry of Water Resources River Development and Ganga Rejuvenation
The SITC of Video Conference System tender invites qualified vendors to participate in the installation, testing, and commissioning of a comprehensive video conference system tailored for efficient communication. This tender covers multiple components including various audio-visual equipment, software, and other related accessories, ensuring a robust solution for video conferencing needs.
Scope of Work and Objectives
The scope entails the installation and commissioning of a video conference system that includes a variety of components like indoor LED walls, video conferencing cameras, microphones, audio amplifiers, and related equipment specified in the detailed list below. The primary objective is to facilitate seamless communication channels and enhance collaboration using cutting-edge technology.
Detailed Components Include:
- Indoor LED Wall
- LED Wall Controller
- 55 Inch Ultra HD Professional Large Format Display
- Ultra HD AI Auto Tracking Video Conferencing Camera
- Full HD PTZ Video Conferencing Camera with various microphone setups
- Audio Digital Signal Processors
- Wall Mount Equipment
- Power Sequencers and more
Eligibility Criteria
Eligibility to submit bids is constrained to organizations or individuals who are legally registered entities. Participants are required to provide necessary proof of registration and compliance with local laws regarding procurement practices.
Technical Requirements
Bidders must demonstrate their capability to deliver technically sound solutions that meet the following criteria:
- Compliance with the latest quality and technical standards in video conferencing technology.
- Experience in the installation of similar systems with adequate configurations.
- Availability of technical support post-installation.
Financial Requirements
Bidders must provide comprehensive financial documentation, including evidence of financial stability to sustain the execution of the project. This includes relevant bank guarantees or financial statements demonstrating the vendor's capacity to undertake and complete the project.
Document Submission Details
Bids must be submitted electronically via the designated portal, adhering to the outlined submission formats, and including all requisite documentation. Ensure that proposals are clear and formatted for ease of evaluation.
Special Provisions
- MSE/Startup Benefits: Special provisions and considerations may be extended towards Micro, Small, and Medium Enterprises and startups to encourage participation and make the tender process more accessible.
Evaluation Process
Proposals will undergo a thorough evaluation process to assess technical and financial submissions, including the overall value proposition, adherence to specifications, and past performance on similar contracts. The selection will follow a detailed scoring system to ensure transparency and fairness.
Delivery Locations
The delivery of the video conference system will be required at specified locations under the jurisdiction of the Ministry of Water Resources, with additional requirements for satisfactory setup and commissioning.
Contact Information
For further clarifications regarding the tender, potential bidders should consult the official channels of the issuing authority, ensuring that all inquiries are handled through the appropriate communication methods.
Additional Information
This tender aims at enhancing the operational capabilities of the Ministry through advanced video conferencing solutions, fostering better governance and communication frameworks.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
To participate in video conference system tenders, vendors must fulfill eligibility requirements which include being a registered entity with relevant experience in the installation and commissioning of audio-visual systems. Additionally, proof of financial stability and compliance with local procurement laws is essential to qualify for consideration.
Bidders need to submit various certificates as part of their proposal. Essential documents include registration certificates, tax compliance certificates, and any specific technical qualification certificates relevant to video conferencing equipment. These documents assure the issuing authority of the vendor’s ability to meet regulatory and technical obligations.
The registration process for potential bidders typically involves completing an online form through the tender portal where video conferencing tenders are listed. Vendors must provide necessary documentation including previous experience, financial stability proofs, and any required certifications that align with the tender specifications.
Payment terms for bids awarded under this tender will generally include an upfront security deposit, followed by milestone-based payments upon completion of specific project phases. Vendors should ensure that they outline payment terms clearly in their proposals, accommodating any performance guarantees as stipulated in the tender.
Yes, there are special provisions for Micro, Small, and Medium Enterprises participating in this tender process. Benefits may include relaxed eligibility criteria, faster payment processes, and certain advantages in the evaluation process, aimed at fostering an inclusive and fair procurement environment for smaller entities in the marketplace.
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