Tender Title: SITC of all control system and integration with VC system and component

Reference Number: GEM/2025/B/6068242

Issuing Authority: Department of Telecommunications (DOT), Ministry of Communications

The SITC of all control system and integration with VC system and component tender is issued by the Department of Telecommunications, as an initiative part of its commitment to enhance communication infrastructure. The primary objective of this tender is to procure and install various essential components for creating a robust video conferencing (VC) system that integrates control systems effectively.

Scope of Work and Objectives

The scope of work includes the supply, installation, testing, and commissioning (SITC) of a comprehensive range of equipment, which consists of touch monitors, VC system codecs, under table cable access enclosures (Type-1 and Type-2), as well as additional advanced communication equipment including:

• Wireless presentation systems
• IP Encoders
• HDMI and Audio to USB scaling bridges
• Multi-window processors
• Boundary microphones with programmable mute buttons
• Audio DSP with AEC
• Wall mount speakers among others.

The objective is to establish a seamless and user-friendly VC environment capable of accommodating high-quality audio and video transmissions.

Eligibility Criteria

Prospective bidders must meet the following eligibility criteria:

• Be a registered entity capable of providing the required touch monitors, VC systems, and associated equipment.
• Demonstrate prior experience in executing similar projects effectively.
• Provide evidence of sufficient technical and financial capabilities.

Technical Requirements

The technical specifications for the equipment must comply with industry standards, ensuring high performance and durability. Specific requirements include:

• High-resolution touch monitors of at least 10 inches
• VC systems capable of supporting a range of multimedia inputs
• Compatibility with network protocols to facilitate smooth video transmission
• Compliance with relevant safety and quality standards.

Financial Requirements

Bidders are required to submit detailed financial statements to affirm their capacity to manage the financial obligations of the project. Additionally, an Earnest Money Deposit (EMD) will be mandated to safeguard the bid process.

Document Submission Details

Bid submissions must be made through the designated electronic submission portal, ensuring that all documents are submitted in the accepted formats before the specified deadline. Required documents include:

• Technical proposals
• Financial bids
• Compliance certificates

Special Provisions

The tender provides opportunities for Micro, Small, and Medium Enterprises (MSEs) and startups, emphasizing government support for local businesses. Eligible entities may avail reduced fees and simplified documentation procedures in alignment with 'Make in India' policies, encouraging local content procurement.

Evaluation Process

Bids will be evaluated based on technical proficiency, financial capability, and overall compliance with the tender requirements. A thorough evaluation matrix will be used to ensure a transparent selection process that prioritizes quality as well as cost-effectiveness.

Delivery Locations

Successful bidders will be required to deliver the equipment to specified locations as determined by the Department of Telecommunications, ensuring adherence to delivery timelines as outlined during the bid evaluation.

Contact Information

For further information regarding the tender, interested parties should refer to the official website of the Department of Telecommunications.

In summary, the SITC of all control system and integration with VC system and component tender invites qualified entities to participate in enhancing communication technologies across the nation, aimed at establishing superior operational capabilities in audio-visual communications.