Custom Bid for Services - Track Maintenance Contract
Custom Bid for Services - Track Maintenance Contract
Tender Timeline
Tender Title: Custom Bid for Services - Track Maintenance Contract
Reference Number: 259aae561
Issuing Authority/Department: Ministry of Power
The Custom Bid for Services - Track Maintenance Contract is a key initiative undertaken by the Ministry of Power to ensure the effective maintenance and efficient operation of railway tracks. This tender invites qualified firms to submit proposals for providing comprehensive track maintenance services across designated locations. The main objective of this contract is to sustain and elevate the performance, safety, and integrity of railway infrastructure.
Scope of Work and Objectives
The scope of work includes routine and preventive maintenance, repairs, and inspection of railway tracks. The successful bidder will be responsible for ensuring the timely execution of maintenance activities to minimize disruptions. The objectives are to enhance operational efficiency, maximize asset lifespan, and uphold safety standards in accordance with regulatory requirements.
Eligibility Criteria
Applicants must satisfy the following eligibility criteria to participate:
- Be a registered entity with a valid business license.
- Possess relevant experience in track maintenance services.
- Demonstrate financial viability through recent financial statements.
- Have qualified technical personnel and requisite equipment to execute the contract.
Technical Requirements
Proposals must include detailed descriptions of the technical approach to be used for track maintenance:
- Comprehensive maintenance methodology.
- Quality assurance protocols.
- Safety measures and compliance with industry standards.
- List of machinery and equipment proposed for use.
Financial Requirements
Bidders are required to provide:
- A detailed financial proposal, including pricing structure.
- Proof of stability through recent financial documentation.
- Earnings and expenditure forecasts related to the project scope.
Document Submission Details
All documents must be submitted electronically per the guidelines laid out in the tender notice. Submission formats should be compliant with the specified requirements; late submissions will not be entertained. The bid must include;
- Authority letters.
- Financial proposals.
- Technical specifications.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups. Special provisions offer benefits such as reduced tender fees and favorable evaluation criteria to promote their inclusion in this bidding process.
Evaluation Process
The evaluation criteria will focus on:
- Technical competence (50%).
- Financial offer (30%).
- Relevant experience and past performance (20%).
The process will ensure a fair and transparent selection of the most qualified bidder.
Delivery Locations
The services required under this contract will be implemented at various railway locations as specified in the tender documentation. Bidders should be equipped to operate in multiple locations in a timely and efficient manner.
Contact Information
For further inquiries, bidders may refer to the official communications released by the Ministry of Power. Direct contact details are provided within the tender notice documents.
In conclusion, the Custom Bid for Services - Track Maintenance Contract presents a significant opportunity for entities specializing in track maintenance. Providers are encouraged to carefully prepare their submissions to comply with all stipulated requirements and showcase their capabilities effectively.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
11 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements to participate in the tender involve being a registered entity with a valid business license and possessing demonstrated experience in providing track maintenance services. Additionally, applicants must show financial viability through recent statements, and the availability of qualified technical personnel alongside the necessary equipment to execute the contract effectively.
To successfully submit a proposal, bidders must provide valid business registration certificates, tax compliance certificates, and any relevant industry certifications that affirm their capacity to perform track maintenance services. These certificates are crucial in assuring the evaluation committee of the bidder’s technical proficiency and adherence to regulatory compliance.
Bidders can register for the tender process through the designated online portal by following the specified registration guidelines. The necessary documentation, along with compliance certificates, must be uploaded in accepted electronic formats to complete the registration. Clear instructions are provided in the tender notice to facilitate a smooth registration process.
The accepted document formats for submission typically include PDF, DOC, and XLS formats. Bidders must ensure that all documents are clearly labeled and organized as per the submission guidelines dictated in the tender notice. Non-compliance with format specifications may result in rejection of the proposal.
MSEs benefit from special provisions within the tender process, such as reduced tender fees and favorable consideration during the evaluation phase. This initiative is part of the government’s commitment to promoting local businesses, particularly in line with ‘Make in India’ policies. These provisions help MSEs compete effectively while complying with procurement rules focused on local content.
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