Tender Title: Event or Seminar or Workshop or Exhibition or Expo Management Service

Reference Number: GEM/2025/B/6033573
Issuing Authority: Panchayats and Rural Housing Department, Gujarat

Scope of Work and Objectives

The objective of this tender is to engage a qualified service provider for Event Management Services across various formats, including seminars, workshops, and exhibitions. The selected vendor will be responsible for the comprehensive planning, organization, and execution of events related to the training and development of Anganwadi centers in Gujarat.

The scope includes, but is not limited to:

• Venue selection and setup
• Logistical arrangements
• Coordination of speakers and participants
• Registration and communication services
• Post-event feedback and evaluation

The overall aim is to enhance capacity building and skill development for Anganwadi workers through effective event management.

Eligibility Criteria

To qualify for this tender, bidders must meet the following eligibility criteria:

• Must be a registered entity with relevant experience in managing similar events.
• Demonstrated expertise in logistical management and operational execution of large-scale events.
• Compliance with all statutory and regulatory requirements for conducting business in Gujarat.

Technical Requirements

Bidders must fulfill the technical requirements outlined in this tender, which include:

• Proven track record of organizing successful events with at least three reference projects in the last five years.
• Adequate infrastructure to support event logistics, such as audiovisual equipment, transportation, and event staffing.
• Ability to demonstrate innovative event solutions tailored to the needs of the target audience.

Financial Requirements

Bidders are required to submit a detailed financial proposal that includes:

• A breakdown of costs associated with each component of the event management process.
• Financial stability indicators, such as annual turnover for the last three consecutive years.
• Compliance with any payment schedules stipulated in the contract.

Document Submission Details

Bidders must submit their proposals, accompanied by all necessary documentation, in electronic format. Specific requirements include:

• Company registration certificate.
• Relevant project completion certificates.
• Financial statements of the last three years.

All submissions must be made using the designated online portal, adhering to the guidelines set forth by the tendering authority.

Special Provisions

This tender includes benefits for Micro, Small, and Medium Enterprises (MSEs). Bidders qualifying as MSEs may receive relaxation in certain eligibility criteria or additional support to ensure equitable participation in the bidding process.

Evaluation Process

The evaluation of the submitted proposals will be conducted based on:

• Technical expertise and approach to event management.
• Financial competitiveness of the proposed budget.
• Quality and sustainability of proposed solutions.

The proposals will be assessed by a committee appointed by the Panchayats and Rural Housing Department, ensuring transparency and fairness throughout the process.

Delivery Locations

The events will be conducted at designated training venues across Gujarat, specifically selected for their accessibility and suitability for Anganwadi training programs.

Contact Information

For further information or clarification regarding this tender, please refer to the official communication channels of the Panchayats and Rural Housing Department of Gujarat.