Tender Title: Vehicle Hiring Service - Premium SUV/MUV
Tender Reference Number: 1141738a2
Issuing Authority/Department: Ministry of Railways, Railways Autonomous
Scope of Work and Objectives
The purpose of this tender is to procure Vehicle Hiring Services for the Ministry of Railways on a per vehicle-day basis for Premium SUVs/MUVs. The tender includes provisions for both local and outstation trips, with the expected quantity of vehicles required being 150. The services sought will encompass both local trips not exceeding 120 kilometers and outstation trips up to 400 kilometers. The objective is to ensure reliable transportation for official duties while adhering to specified travel parameters.
Eligibility Criteria
Eligibility to participate in this tender is confined to registered service providers that can demonstrate reliability and operational efficiency in providing vehicle hiring services. Interested bidders must be legally registered entities that meet the specified technical and financial capabilities outlined in the tender documentation.
Technical Requirements
Bidders should provide Premium SUVs/MUVs that meet contemporary standards of safety, comfort, and operational efficiency. Vehicles must be compliant with the latest emission norms and maintained in excellent condition. Additionally, operators must have the necessary licenses and permits for commercial operation and be covered by adequate insurance policies.
Financial Requirements
Bidders are required to submit relevant documents that indicate their financial viability, including proof of previous earnings in the vehicle-hiring sector, along with clearance certificates indicating no outstanding dues against regulatory authorities.
Document Submission Details
All required documents must be submitted electronically through the designated procurement platform before the submission deadline. Bidders are to ensure that their submissions include all relevant forms as specified in the tender documents, adhering to the accepted formats.
Special Provisions
This tender will incorporate special concessions for Micro, Small, and Medium Enterprises (MSEs) and startups. Such entities are encouraged to participate, and benefits will be duly provided to foster local participation in the bidding process.
Evaluation Process
Submissions will undergo a comprehensive evaluation process that will assess both technical capabilities and financial proposals. The evaluation criteria will focus on operational capability, vehicle quality, past performance in similar contracts, and pricing structure of the offered services.
Delivery Locations
Services will be provided at various locations as specified by the Ministry of Railways, with flexibility for adjustments based on operational demands.
Contact Information
For further inquiries or clarification regarding this tender, bidders can reach out to the Ministry of Railways through the officially designated channels provided within the platform.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity capable of providing Premium SUV/MUV vehicle hiring services. Bidders must demonstrate operational reliability, financial stability, and compliance with relevant regulations to qualify for this tender. An overview of the necessary licenses and permits, as well as proof of suitable insurance, is also mandatory.
The technical specifications require that participating vehicles, specifically Premium SUVs/MUVs, conform to high standards of safety, comfort, and environmental regulations. Vehicles must comply with the current emission norms and be well-maintained to ensure reliability for official transportation needs of the Ministry of Railways.
Documents must be submitted electronically through the designated procurement platform before the stipulated deadline. Bidders are expected to provide all required documentation in the formats specified in the tender guidelines, ensuring accuracy and completeness to facilitate the evaluation process.
Participants are required to pay an Earnest Money Deposit (EMD) as a demonstration of commitment to the tender. Information on the amount to be deposited and the mechanism for performance security will be outlined in the tender documentation to ensure compliance and safeguard the interests of the Ministry of Railways.
MSEs participating in this tender may benefit from special provisions designed to foster their involvement. This includes relaxed eligibility criteria, financial assistance options, and potential incentives aligned with ‘Make in India’ policies aiming to promote local content and procurement practices.
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