Tender Title: Hiring of Consultants for Secretarial Audit

Reference Number: GEM/2025/B/6127819

The Ministry of Railways, specifically the Railways Public Sector Undertakings, invites eligible bidders to participate in the Hiring of Consultants - Milestone/Deliverable Based - Engagement of PCS/Firm for Secretarial Audit. The aim of this tender is to engage qualified firms or professionals proficient in conducting secretarial audits and other secretarial services to ensure compliance and governance in line with best practices.

Scope of Work and Objectives

The selected consulting firm will be responsible for executing a thorough secretarial audit, focusing on verifying compliance with statutory laws, analyzing governance frameworks, and advising on corrective measures if necessary. Key objectives include:

• Performing comprehensive audits of secretarial practices.
• Preparing reports summarizing findings and recommendations.
• Ensuring alignment with legislative requirements.
• Assisting in the implementation of effective compliance measures.

Eligibility Criteria

Bidders must meet the following eligibility requirements to qualify for participation in this tender:

• Bidders must be registered entities possessing valid credentials and licenses.
• The firm should have minimum experience in conducting secretarial audits and must provide proof of successful engagement in similar projects over the past three years.

Technical Requirements

Technical submissions must include:

• Evidence of previous work in secretarial audits.
• Detailed profiles of resources and qualifications of the team proposed for the project.
• Methodology for conducting audits and expected outcomes.

Financial Requirements

Participants must provide the following financial documents:

• Audited financial statements for the last three financial years.
• Proof of capability to undertake financial commitments associated with the project.
• Submission of a financial bid detailing how costs will be structured, including any foreseeable project costs.

Document Submission Details

All documents must be submitted electronically through the specified portal. Bidders are advised to follow the precise submission guidelines to ensure compliance with all requirements and facilitate the evaluation process.

Special Provisions

Consideration will be given to Micro, Small, and Medium Enterprises (MSEs) and startups, which will provide beneficial opportunities in terms of evaluation and possible preference in the award process. This tender also adheres to the 'Make in India' policy—encouraging local firms to participate.

Evaluation Process

Bids will be evaluated based on a two-stage process:

1. Technical Evaluation: Assessing the capability of bidders based on submitted technical documentation.
2. Financial Evaluation: Review of financial bids from technically qualified bidders to ensure cost-effectiveness.

Delivery Locations

Consultancy services will be required at designated locations specified by the Ministry of Railways, and any travel or onsite engagement required will be outlined in the performance agreements.

Contact Information

For further inquiries regarding this tender, prospective bidders are encouraged to refer to the Ministry of Railways' official communication channels.