Title: Request for Bid for Printer Ribbon Cartridges
PRINTER RIBBON CARTRIDGE FOR EPSON LX310,PRINTER RIBBON CARTRIDGE FOR EPSON LX- 300 II
Tender Timeline
Title: Request for Bid for Printer Ribbon Cartridges
Reference Number: ab7567b0
Issuing Authority/Department: Ministry of Railways, Railways Public Sector Undertakings
Overview
The Ministry of Railways invites bids for the supply of printer ribbon cartridges specifically designed for Epson models, including Epson LX310 and Epson LX-300 II. The objective of this tender is to procure high-quality cartridges to ensure uninterrupted printing services within the Department. The successful bidders will be expected to provide a total quantity of 300 cartridges, fulfilling the demand in a timely and efficient manner.
Scope of Work and Objectives
The scope of this tender encompasses the sourcing, packaging, and delivery of a comprehensive lot of printer ribbon cartridges. The successful bidder must fulfill the required specifications and ensure adherence to quality standards established by the Ministry. The main objectives include:
- Ensuring timely delivery of the cartridges.
- Complying with all technical specifications laid out in the tender.
- Providing after-sales support and maintenance as required.
Eligibility Criteria
Eligible bidders should meet the following criteria:
- Be a registered entity compliant with national procurement regulations.
- Possess valid certifications that demonstrate the capability to deliver the specified products.
- Be able to provide evidence of previous supply experience, preferably in similar sectors.
Technical Requirements
The cartridges provided must meet the necessary specifications, including but not limited to:
- Compatibility with Epson LX310 and Epson LX-300 II printers.
- Compliance with quality standards as outlined by the Ministry of Railways.
- Significant performance metrics, ensuring a minimum yield as stated in manufacturer guidelines.
Financial Requirements
Bidders are required to submit a detailed financial proposal that includes:
- Detailed pricing for each unit of the printer ribbon cartridge.
- Comprehensive breakdown of all applicable taxes and shipping costs.
- An Earnest Money Deposit (EMD) as stipulated by the Ministry’s guidelines.
Document Submission Details
All bids must be submitted electronically via the designated portal. Required documents for bid submission include:
- Company registration documents.
- Technical and financial bids containing information as per the guidelines specified in the tender documentation.
- Certificates of previous supply contracts.
Special Provisions
The tender favors Micro, Small, and Medium Enterprises (MSEs) and startups, providing specific concessions or preferences to enhance their participation in public procurement processes.
Evaluation Process
Bids will be evaluated based on a combination of technical merit and financial proposal. A detailed scoring rubric will be employed to ensure a transparent decision-making process. The key factors in evaluation include:
- Compliance with technical specifications.
- Financial viability and cost-effectiveness.
- Previous performance records.
Delivery Locations
The successful bidder will deliver the printer ribbon cartridges to specified locations within the jurisdiction of the Ministry of Railways. Details regarding delivery locations and timelines will be communicated post-selection.
Contact Information
For inquiries, interested bidders may refer to the official contact points provided in the documentation once it has been made available.
This tender presents an outstanding opportunity for eligible businesses to engage with one of the prominent sectors of the government. The Ministry of Railways looks forward to receiving competitive and quality bids that meet the essential requirements.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Certificate (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity compliant with the national procurement regulations. Additionally, bidders must possess valid certifications that demonstrate their capability in delivering the specified products and have evidence of prior supply experience in similar sectors. It ensures that the Ministry of Railways engages with capable suppliers who can meet their specifications effectively.
To participate in this tender, bidders must provide valid certificates that affirm compliance with manufacturing standards. This includes quality assurance certifications and other relevant documentation that proves the company’s ability to supply the required printer ribbon cartridges. All certification documents must be submitted along with the bid proposals for a thorough evaluation.
The registration process for bidding involves several steps. Initially, businesses must register on the official government procurement portal. After registration, they are required to submit necessary documents, including company registration certificates and proof of eligibility, as well as their technical and financial bid proposals. Proper adherence to the guidelines is critical to ensure successful registration.
For submissions, bidders should ensure that all documents are submitted in the specified format, typically PDF or Excel, as required by the tender instructions. It is crucial to ensure that all documents, including technical and financial proposals, are clear, legible, and meet the conditions outlined in the tender documentation to avoid disqualification.
The payment terms for successful bidders will be structured as per the Ministry’s guidelines. Generally, payments may be made upon delivery confirmation of the printer ribbon cartridges, as well as adherence to quality standards. Bidders must consider detailing their proposed payment structure within their financial bids to ensure clarity during negotiations.
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