Tender Title: Video Recorder and Camera for CCTV System

Reference Number: 16b90856e

Issuing Authority/Department:
Revenue Department, Madhya Pradesh

Scope of Work and Objectives

The primary objective of this tender is to procure video recorders and cameras intended for CCTV systems to enhance security and surveillance in various districts of Madhya Pradesh. This procurement aims to improve safety measures and monitoring capabilities across public sectors and ensure that high-quality surveillance equipment is utilized to maintain law and order effectively. The total quantity required for this project encompasses 117 units, consisting of both video recorders and cameras.

Eligibility Criteria

To participate in this tender, bidders must meet the following eligibility criteria:

• The bidder must be a registered entity with valid and relevant trade licenses.
• The bidder must have a minimum average annual turnover of 4 lakhs in the last three financial years.
• The bidder should have at least 3 years of past experience in delivering similar equipment.
• Bidders must provide proof of OEM authorization and compliance with technical specifications as per the tender documents.

Technical Requirements

The procurement requires bidders to ensure that the video recorders and cameras adhere to specific technical specifications which will be elaborated in the attached documents. Key requirements generally include:

• Compliance with contemporary surveillance standards, durability factors, and technical performance metrics.
• High-resolution video recording capabilities and compatibility with existing security infrastructure.
• Bidders must include supporting documents to validate the technical specifications of the offered items.

Financial Requirements

• An Earnest Money Deposit (EMD) of 25,000 INR is mandatory for bid submission.
• The bidding will follow a two-packet bid system, where technical and financial proposals are submitted separately.
• The bidders must ensure the quoted prices are inclusive of all applicable taxes and duties.

Document Submission Details

Bidders are required to submit the following documents:

• Experience criteria, including past performance.
• Bidder turnover documentation.
• Certificates as requested in the tender's Additional Terms and Conditions (ATC).
• OEM authorization certificate and supporting documentation to validate the qualifications for exemption (if required).

Bidders must upload these documents through the designated procurement portal by the submission deadline as specified in the documents.

Special Provisions

The tender provides specific benefits for Micro, Small, and Medium Enterprises (MSEs), which may include exemptions from certain eligibility conditions, thus encouraging their participation. Startups are also welcomed under similar compliance provisions, allowing for a broader dissemination of opportunities within the local industry and supporting the government's 'Make in India' initiative.

Evaluation Process

Bids will be evaluated based on the total value. The evaluation method takes into account:

• The completeness of technical proposals.
• Compliance with specified technical requirements.
• Financial viability and pricing structures.

Delivery Locations

The procurement will primarily cater to various districts within Madhya Pradesh. Bidders must be aware of delivery timelines and logistics, ensuring that the equipment reaches designated locations on schedule.

Contact Information

For any inquiries or clarifications regarding this tender, bidders are encouraged to reach out to the Bid Coordinator listed in the tender document. Specific contact details have not been disclosed here.