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Tender Title: Hiring of Agency for IT Projects - Milestone Basis
Reference Number: GEM/2025/B/5901401
The Rural Electrification Corporation Limited, under the Ministry of Power, invites bids for the Hiring of Agency for IT Projects - Milestone Basis. This tender aims to engage a qualified agency to accomplish various IT projects pivotal to rural electrification initiatives. The selected agency will be responsible for project execution in accordance with the scope and objectives defined in the comprehensive bidding documents.
Scope of Work and Objectives
The primary objective is to hire a proficient agency that can deliver IT services aligned with the requirements outlined in the tender. The agency will oversee milestones within the project lifecycle, ensuring timely execution while adhering to given quality standards. The full scope of work encompasses:
- Designing and implementing IT solutions for rural electrification projects.
- Developing software applications and managing system integrations.
- Providing ongoing maintenance and support for implemented systems.
- Documenting project progress and outcomes effectively.
Eligibility Criteria
To qualify for this tender, bidders must meet the following eligibility requirements:
- Must be a registered entity and possess a valid GST number.
- A minimum turnover is required, as specified in the bid documents.
- Experience in executing similar IT projects in the past.
Special provisions are available for Micro, Small, and Medium Enterprises (MSEs), as well as for startups, which may waive the requirements for years of experience when supported with adequate documentation.
Technical Requirements
Bidders are required to submit several technical documents, including:
- Experience documentation in relevant IT projects.
- OEM authorization certificates.
- Certificates affirming compliance with quality standards required for the intended projects.
- Additional documents as specified in the ATC (Additional Terms & Conditions).
Financial Requirements
Financial proposals must comply with the guidelines outlined in the tender documents. Bidders must provide a detailed financial evaluation, ensuring that the total value aligns with the expectations set forth in the bidding criteria. The Earnest Money Deposit (EMD) for this tender is set at INR 1,152,500, which is a mandatory prerequisite for submitting bids.
Document Submission Details
Submission must be conducted through the designated online platform. All required documents, including the financial bids and technical proposals, must be uploaded according to the submission guidelines. Bidders are encouraged to include all relevant supporting documents specified in the ATC for evaluation.
Special Provisions
MSEs and startups benefit from relaxed experience requirements. Exemptions from certain eligibility criteria are available, provided bidders present supporting documents for their claims.
Evaluation Process
The evaluation will follow a Total Value Wise Evaluation method. Bids will be assessed based on both technical and financial criteria, with a detailed scoring system in place. The highest priced bid may be eliminated based on the H1 Qualification Rule.
Delivery Locations
Services are to be rendered across specified locations as outlined in the scope of work. The selected agency must ensure compliance with localization requirements and any additional instructions provided by the Rural Electrification Corporation Limited.
Contact Information
For any queries related to the tender, refer to the contact details provided in the main bidding document or through the official website of the Rural Electrification Corporation Limited.
For further documentation, please access the following links:
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
7 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with a valid GST number, meeting the minimum turnover criteria stated in the documents, and demonstrable experience in executing similar IT projects. For Micro, Small, and Medium Enterprises (MSEs) and startups, there are provisions that allow relaxation of experience requirements, provided that supporting documentation is submitted during the bidding process.
Bidders must provide comprehensive documentation to demonstrate compliance with technical specifications, including relevant experience, OEM Authorization Certificates, and other documents specified in the Additional Terms & Conditions (ATC). Compliance with established quality standards is mandatory, and proposed solutions should also adhere to the requirements outlined in the bid documents.
The detailed payment terms can be found in the linked bidding document. Generally, payments will be milestone-based and contingent upon the successful completion of project phases as stipulated in the contract. Bidders are encouraged to review these terms to ensure alignment with their financial proposals and project plans.
The evaluation process for this tender utilizes a Total Value Wise Evaluation method. Bids will be assessed based on their technical and financial submissions, with the possibility of eliminating the highest priced bids based on the H1 Qualification Rule. Detailed scoring criteria will guide the final selection of the successful bidder.
Yes, Micro, Small, and Medium Enterprises (MSEs) and startups are offered benefits such as exemptions from certain eligibility criteria related to experience and turnover. This is aimed at fostering inclusivity in the bidding process, allowing these entities to participate effectively in major government projects. Supporting documentation will be necessary to claim these exemptions during the evaluation phase.
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