School Education Department Madhya Pradesh Tender by Sarva Shiksha Abhiyan (ssa) (GEM/2025/B/6116129)
Computer Table (V2),Revolving Chair (V4),Executive Table (V3),Office Chair (V3),Steel Shelving Cabi
Tender Timeline
Tender Title: Supply and Installation of Office Furniture
Reference Number: GEM/2025/B/6116129
Issuing Authority
School Education Department Madhya Pradesh
Scope of Work and Objectives
This tender seeks proposals from qualified suppliers for the supply and installation of office furniture for educational institutions managed by the School Education Department of Madhya Pradesh. The objective is to procure high-quality furniture, which includes Computer Tables, Revolving Chairs, Executive Tables, Office Chairs, and Steel Shelving Cabinets (Adjustable Type) conforming to IS 3312 standards. The total quantity required for this procurement is 112 units across all listed furniture categories.
Eligibility Criteria
To be eligible, vendors must meet the following criteria:
- Registered as a legal entity and must be compliant with applicable tax regulations.
- Proven experience in supplying office furniture of similar scope.
- Ability to provide post-installation support, including maintenance services.
Technical Requirements
Each item proposed must meet specified technical standards:
- Computer Tables and Executive Tables should have a minimum load capacity of 100 kg.
- Chairs must have ergonomic designs and adjustable features.
- Steel Shelving Cabinets should be adjustable and made of anti-corrosive materials.
Financial Requirements
Vendors must submit financial documents demonstrating their financial stability, including:
- Recent financial statements.
- Bank guarantees or industry insurance documentation.
Document Submission Details
Interested participants must submit their bids electronically through the specified tender portal. Technical and Financial Proposals should be submitted in separate files in PDF format. Bids must be clearly labeled with the tender reference number.
Special Provisions
The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) as well as startups, providing benefits such as relaxed eligibility criteria and prioritized evaluations.
Evaluation Process
Bids will be evaluated based on the following criteria:
- Compliance with technical specifications.
- Financial viability and pricing bids.
- Quality of submitted documents. Potential candidates should be prepared for a follow-up evaluation for shortlisted bidders which may include additional presentations or product samples.
Delivery Locations
The delivery locations will include various educational institutions across Madhya Pradesh as detailed in the bid documents. The selected vendor will be responsible for the logistic arrangements to ensure timely delivery and assembly.
Contact Information
For inquiries regarding the tender submissions or technical specifications, please reach out to the official contact listed in the tender portal or documentation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
8 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, meeting relevant tax compliance norms, and having prior experience in supplying and installing office furniture. Vendors must also be capable of providing warranty and maintenance services for the products supplied.
Bidders are required to present valid tax registration certificates, GST registration, and any industry-specific certifications that demonstrate compliance with quality standards for office furniture. Additionally, providing proof of past projects will strengthen the bid submission.
Interested vendors must first register on the official tender portal. Once registered, bidders can submit their technical and financial proposals by following the respective submission guidelines. It’s essential to ensure all attachment formats are in PDF to meet submission requirements.
Payment terms generally follow a milestone structure, where an upfront payment may be provided upon contract signing, followed by remaining payments based on successful delivery and installation of the furniture. Vendors must ensure all terms are discussed and agreed upon within the contract.
Yes, the tender includes special provisions that favor Micro, Small, and Medium Enterprises. These enterprises may enjoy concessions regarding eligibility criteria, prioritized evaluation of bids, and potential financial aid or incentives to promote local manufacturing under the ‘Make in India’ initiative.
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