Science and Technology Department Uttarakhand Tender by Ucost (GEM/2025/B/6119031)
Hiring of Agency for IT Projects- Milestone basis
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Tender Title: Hiring of Agency for IT Projects - Milestone basis
Tender Reference Number: GEM/2025/B/6119031
Issuing Authority: Science and Technology Department, Uttarakhand
Scope of Work and Objectives
This tender is aimed at engaging a competent agency for IT projects on a milestone basis. The primary objective is to ensure that essential IT services are delivered efficiently, effectively, and within specified timelines. The selected agency will be responsible for various IT-related tasks, which may include project planning, execution, evaluation, and reporting based on milestones achieved. The agency will be required to demonstrate technical proficiency and operational excellence in managing IT projects that align with the strategic objectives of the Science and Technology Department.
Eligibility Criteria
To participate in this tender, bidders must fulfill specific eligibility requirements including being a registered legal entity capable of delivering IT services. Bidders should have relevant experience in handling similar projects and a proven track record of successful completions. Any bidder with prior disqualifications or breaches in contract may be excluded. The evaluation will consider the capabilities and expertise of the bidding organization in delivering IT solutions within the stipulated time and budget.
Technical Requirements
Bidders are required to provide a detailed technical proposal outlining their approach to managing IT projects on a milestone basis. The proposal must include information on project methodologies, tools, and technologies to be utilized. Compliance with established quality standards and industry best practices is mandatory. The agency should have qualified personnel with expertise in different domains of IT project management. Special emphasis will be given to innovative solutions that can enhance project outcomes and efficiency.
Financial Requirements
Bidders must submit a clear financial proposal that adheres to the financial guidelines laid out in the tender. Pricing should be competitive and reflective of the quality of services offered. The proposal should include an Earnest Money Deposit (EMD) as specified, ensuring that the bidder demonstrates good faith in entering the contract. Financial viability and sustainability of the bidding organization will also be assessed during the evaluation process.
Document Submission Details
Bid proposals and supporting documents should be submitted through the designated portal in the specified formats, ensuring compliance with submission guidelines. Essential documents include the technical and financial proposals, along with any additional certification required to establish eligibility. Late submissions will not be considered.
Special Provisions
This tender includes special provisions for Micro, Small, and Medium Enterprises (MSEs), encouraging their participation by providing certain relaxations and benefits in terms of documentation and evaluation criteria. Startups are also encouraged to apply, with a focus on innovation and dynamic solutions. These provisions aim to promote inclusivity and support the growth of emerging businesses in the tech sector.
Evaluation Process
The evaluation of bids will follow a structured process, focusing on both the technical and financial aspects. A committee will assess proposals based on their compliance with the requirements, quality, and overall cost-effectiveness. An emphasis will be placed on the bidder's experience, technical capabilities, and past performance. The committee reserves the right to negotiate with the highest-scoring bidders to secure the best value for services rendered.
Delivery Locations
While the primary delivery location is within Uttarakhand, specific project sites may differ depending on client needs and project scope. The agency will be expected to mobilize resources and establish a presence at various locations as dictated by project requirements.
Contact Information
For detailed queries regarding this tender, interested bidders should contact the Science and Technology Department, Uttarakhand. Please refer to official contact channels for specific inquiries related to tender documentation or clarification.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with capabilities in IT project management. Bidders must demonstrate prior experience in delivering similar projects successfully. They should provide documentation proving their operational capacity, financial stability, and technical competence in executing IT solutions. Entities that have been disqualified from previous tenders may not apply.
The technical specifications include the submission of a comprehensive project proposal that details methodologies, tools, and technologies to be used. Bidders need to demonstrate compliance with industry quality standards and best practices. Experience with project management frameworks and agile methodologies will be beneficial. Effective resource management and personnel qualifications should also be highlighted in the proposal.
Bidders are required to provide an Earnest Money Deposit (EMD) along with their proposal as a sign of good faith. The payment terms will be outlined in the tender documents, typically requiring milestone-based payments based on the completion of agreed deliverables. Participants should be prepared to adhere to the payment timelines specified within the project framework.
The evaluation and selection process involves a comprehensive review of both technical and financial proposals submitted by bidders. A committee will assess the submissions based on criteria that include compliance, quality of proposals, experiences, and pricing. Bidders may be invited for discussions or presentations post-evaluation to clarify any aspects of their proposals.
Yes, this tender provides special provisions and support for Micro, Small, and Medium Enterprises (MSEs). These include relaxed eligibility requirements and preferences during the evaluation process. MSEs are encouraged to participate to promote inclusivity and foster competition in the IT sector, facilitating the growth and recognition of smaller firms in government projects.
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