Tender Title: Tentage Service Lumpsum Based - SC Shibir Rural; Theme Based Installation, Furniture & Equipment Rentals

Reference Number: f7170b0a

Issuing Authority: Sports Youth and Cultural Activities Department, Gujarat

The objective of this tender is to acquire comprehensive tentage services under a lumpsum basis for the SC Shibir Rural. This initiative aims to provide top-quality installations that include theme-based decorations, furniture, and necessary equipment rentals. As part of this significant endeavor, the issuing authority ensures that the selected contractor will deliver exceptional tentage services aligned with the project's goals.

Scope of Work

The contractor will be responsible for the overall execution of the tentage services, which encompass the following specific objectives:

• Installation and dismantling of tents and related infrastructures.
• Providing specialized theme decorations and furniture suitable for the event.
• Ensuring proper quality control measures during the setup and operational phases.
• Timely delivery and management of all equipment rentals as specified in the agreement.

Eligibility Criteria

To qualify for this tender, bidders must meet the following eligibility criteria:

• Entities should be registered and maintain a valid business license.
• Previous experience in providing tentage services for government or large-scale events.
• Compliance with all local regulations pertaining to labor and safety standards.
• Financial stability to ensure successful bid execution.

Technical Requirements

Bid submissions must demonstrate a thorough understanding of the technical requirements, which include:

• Detailed plans/blueprints of proposed setups for various theme installations.
• A list of equipment available, such as tents, furniture, and decorations.
• Methods of ensuring quality during installations.
• Inventory management strategies for rentals.

Financial Requirements

Bidders must provide a comprehensive financial proposal that must include:

• A breakdown of costs associated with each component of the tentage service.
• A declaration of all financial commitments, including taxes and fees.
• Evidence of solvency through bank statements or financial reports.

Document Submission Details

To participate in this tender, all necessary documentation must be submitted through the designated online platform. Bidders need to ensure that their submissions are complete and adhere to the prescribed format. A checklist of required documents will typically include but is not limited to:

• Business registration certificates
• Technical proposals
• Financial documents
• Insurance certifications

Special Provisions

This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups by providing additional support and favorable conditions. Bidders falling under these categories will receive special consideration in the evaluation process.

Evaluation Process

The evaluation of bids will be conducted based on predefined criteria, with a focus on the following elements:

• Quality of the technical proposal
• Completeness of the financial bids
• Compliance with eligibility and submission guidelines
• Past performance references

Delivery Locations

All installations for tentage services will primarily occur in rural areas allocated for the SC Shibir events throughout Gujarat. Specific sites will be detailed in the contract upon bidding success.

Contact Information

For further inquiries related to this tender, bidders are encouraged to refer to the official website of the Sports Youth and Cultural Activities Department, Gujarat. Additional support may be offered through documented FAQs available on the submission platform.