Hiring of Agency for IT Projects- Milestone Basis
Hiring of Agency for IT Projects- Milestone basis,Hiring of Agency for IT Projects- Milestone basis
Tender Timeline
Tender Title: Hiring of Agency for IT Projects- Milestone Basis
Tender Reference Number: 10932393e
Issuing Authority: State Election Commission
Scope of Work and Objectives
The Hiring of Agency for IT Projects aims to engage qualified firms to provide comprehensive IT solutions and services on a milestone basis. The selected agency will be responsible for executing various IT projects, ensuring alignment with the objectives set forth by the State Election Commission. The services will include project planning, development, implementation, and post-implementation support, promoting efficiency and transparency within electoral processes. The agency will also be accountable for delivering services that adhere to strict timelines and quality standards.
Eligibility Criteria
To qualify for this tender, bidders must be registered entities with a proven track record in IT project management. Firms should possess relevant experience in handling similar projects for government or large-scale private sector organizations. Additional criteria may include:
- Valid business registration certificate.
- Proof of prior successful completion of at least three IT projects of similar scope.
- Financial stability evidenced through balance sheets or financial statements from the past three years.
Technical Requirements
The technical requirements for this tender entail:
- Proficiency in the latest IT technologies and methodologies.
- Ability to integrate with existing systems within the State Election Commission.
- Compliance with industry standards and best practices.
- Clear demonstration of the project implementation approach and methodology.
Financial Requirements
Bidders must provide a detailed financial proposal highlighting costs associated with the execution of the project, including:
- Breakdown of project costs per milestone.
- Payment terms and conditions.
- Any additional financial commitments such as performance security, if applicable.
Document Submission Details
Interested bidders are required to submit their proposals electronically in the specified format. The submission must include all relevant documentation supporting the eligibility criteria, technical and financial proposals, and any additional certifications required by the State Election Commission.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs), offering them additional benefits during the evaluation process. Startups are also encouraged to participate, provided they adhere to the necessary technical and financial requirements.
Evaluation Process
The evaluation of proposals will be conducted based on defined criteria that will assess the technical competency, financial viability, and overall experience of the bidding firms. The proposals will be ranked, and the highest-rated bid will be awarded the contract. A thorough review will ensure compliance with all specifications laid out in the tender documentation.
Delivery Locations
The selected agency will be required to deliver its services primarily within the jurisdiction of the State Election Commission, adapting to various locations as needed throughout the project lifecycle.
Contact Information
For further inquiries regarding this tender, bidders may reach out to the State Election Commission at the provided official contact channels within the tender documentation. Ensure that all communication is clear and provides sufficient detail to facilitate effective responses.
General Information
Evaluation and Technical Information
Tender Documents
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Frequently Asked Questions
The eligibility requirements include being a registered entity capable of executing IT projects. Specifically, bidders must demonstrate experience in similar projects, provide valid registration certificates, and submit financial records to verify stability and capability. Entities should have completed at least three comparable IT projects for governmental or large-scale sectors to qualify for this tender.
Bidders must comply with comprehensive technical specifications, including proficiency in modern IT technologies and methodologies. The agency should present effective integration strategies with existing systems of the State Election Commission. Additionally, adherence to recognized industry standards and a clear project implementation approach are essential requirements for bid consideration.
While specific amounts for the Earnest Money Deposit (EMD) are typically outlined in the tender documentation, bidders are required to submit EMD as part of their proposal to demonstrate financial commitment and to ensure serious participation. This deposit may be forfeited in the event of withdrawal or failure to meet contract obligations.
Bidders must submit their proposals electronically through the designated platform as specified in the tender documentation. Key timelines and deadlines for preliminary submission, evaluations, and announcement of results are usually detailed within the documents. It is important to adhere to these timelines to avoid disqualification.
Yes, the tender includes specific benefits for MSEs, such as additional consideration during the evaluation process. MSEs are encouraged to participate as their contributions are vital for fostering competition and innovation within the sector. The initiative also aims to bolster local engagement in various projects, aligning with governmental policies supporting MSE growth.
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