Tender for Hiring Non-AC Diesel Jeep/Taxi for Rander Division Back Office TMS

This government tender invites qualified bidders to provide non-AC closed body diesel-driven jeeps or taxis for a duration of 3 years, with 12-hour daily operational shifts, at the Rander division of Dakshin Gujarat Vij Company Ltd. (DGVCL). The project aims to support the back-office Transport Management System (TMS) operations, ensuring reliable transportation services for power distribution activities. The tender is open to vendors specializing in vehicle hiring, with a focus on those offering well-maintained, recent-model vehicles not exceeding three months of age. The estimated project cost is approximately INR 18,30,600, with a bid validity of 180 days. The bidding process involves technical and price evaluation stages, with detailed terms and conditions outlined in the tender documents. The procurement is part of the power and energy sector, emphasizing efficient service delivery and operational excellence. Interested bidders must submit their proposals by the deadline of May 15, 2025, through the online nProcure portal, adhering to specified eligibility and technical criteria.

The selected vendor will be responsible for providing non-AC closed body diesel jeeps or taxis that meet the following specifications:

• Vehicles should be not more than three months old from the date of procurement.
• Vehicles must operate for 12 hours daily as per the schedule.
• The contract duration is 36 months.
• Vehicles should be suitable for back-office TMS operations, ensuring reliability and comfort.

Key Deliverables:

• Supply of well-maintained diesel jeeps/taxis as per specifications.
• Timely vehicle deployment and replacement if necessary.
• Maintenance and operational support during the contract period.

Process for Engagement:

1. Submit bid with all required technical and financial documents.
2. Participate in technical evaluation scheduled on 16-05-2025.
3. Upon qualifying, participate in price bid evaluation on 17-05-2025.
4. Finalize contract based on evaluation results.

Specification	Requirement
Vehicle Type	Non-AC closed body diesel jeep/taxi
Age of Vehicle	Not more than 3 months
Operation Hours	12 hours per day
Contract Duration	36 months

**Important:** All vehicles must comply with the technical standards specified in the tender documents, which are available for download.

✓ Must have valid registration and ownership documents for the vehicles.
✓ Must submit tender fee of INR 1180 and EMD of INR 20,000 via demand draft or online payment receipt.
✓ Must provide technical documents as specified in the tender.
✓ Bidders should have prior experience in vehicle hiring for government or large corporate clients.
✓ Financial stability as per the latest audited financial statements.

Qualification Criteria	Details
Minimum Experience	3 years in vehicle hiring
Financial Turnover	Minimum INR 50 lakhs in last 2 years
Certification	Valid vehicle registration, insurance, and pollution certificates
EMD	INR 20,000 (refundable on completion)
Tender Fee	INR 1180

Vehicles must conform to the following technical parameters:

Parameter	Specification
Vehicle Type	Non-AC closed body diesel jeep/taxi
Age	Not exceeding 3 months from registration
Fuel	Diesel
Capacity	Suitable for back-office operations (specify seating capacity)
Maintenance	Regular servicing as per manufacturer standards

**Procedures:** - Bidders must submit detailed technical specifications and certificates. - Vehicles will be inspected and verified before acceptance. - Ongoing compliance checks during the contract period.

The estimated project cost is approximately INR 18,30,600, covering vehicle procurement, maintenance, and operational expenses. The financial proposal should include a detailed breakdown:

Cost Component	Amount (INR)
Vehicle procurement	Based on unit cost
Maintenance	As per schedule
Operational expenses	Fuel, driver wages, insurance

**Payment Schedule:** - 30% advance upon contract signing. - 40% after 12 months. - Remaining 30% upon completion.

Bidders must ensure compliance with the financial terms specified in the tender documents, including submission of valid bank guarantees if required.

The bidding process involves the following steps:

1. Download Tender Documents from the official portal.
2. Submit Technical and Financial Bids online before the deadline.
3. Technical Evaluation scheduled on 16-05-2025 at 11:00 AM.
4. Price Bid Opening on 17-05-2025 at 11:00 AM.
5. Final Evaluation and Award based on combined scores.

Important: Ensure all documents are complete and submitted before the bid closing date, which is 15-05-2025 at 6:00 PM. Bidders must have valid Digital Certificates for online submission.

Bids will be evaluated based on:

Criteria	Weightage
Technical compliance	40%
Experience and past performance	20%
Cost competitiveness	30%
Financial stability	10%

**Minimum Thresholds:** - Technical compliance score must be at least 70%. - Financial stability proof must meet the specified criteria.

The final selection will be based on the highest combined score, ensuring value for money and adherence to technical standards.

Date	Event	Details
28-01-2025	Tender Notice Released	Official publication date
15-05-2025	Bid Submission Deadline	Last date for submitting bids at 6:00 PM
16-05-2025	Technical Evaluation	Scheduled at 11:00 AM
17-05-2025	Price Bid Opening	Scheduled at 11:00 AM
27-01-2025	Tender Notice No.	RND/O&M/EXP/25/348
15-05-2025	Document Download End Date	Last date for downloading tender documents

**Note:** All bids must be submitted electronically via the nProcure portal before the deadline.

For queries and submission support, contact:

Name	Designation	Email	Phone
Executive Engineer, Rander Division	Tender Inviting Authority	eerander.dgvcl@gebmail.com	9925211886

**Address:** Ex. Engr. (O&M), Dakshin Gujarat Vij Company Ltd., Rander Division Office, PL-37 TP-NO-32, LP Savani Road, B/H Jalaram Temple, Saurabh Police Chowki Street, Adajan, Surat - 395009.

Support and clarifications can also be obtained through the email or phone listed above.

All interested bidders are encouraged to participate in free vendor training sessions organized every Saturday from 4:00 PM to 5:00 PM at (n)Code Solutions, Ahmedabad. Detailed tender documents are available for download on the official portal. Bidders must ensure compliance with all technical, financial, and procedural requirements to qualify for evaluation. The procurement process emphasizes transparency, fairness, and value for money, aligning with government standards for public sector tenders.