Tender for Upgradation of Godbole Dam Gate Hydraulic System | Mechanical Works Gujarat

This government tender invites qualified contractors to undertake the upgradation of the existing manual system into a motorized hydraulic system for the Godbole gate of Sardar Sarovar Dam, located in Gujarat. The project aims to enhance operational efficiency and safety of dam gate operations. The scope involves comprehensive mechanical works, including installation, testing, and commissioning of hydraulic systems. The tender is issued by Sardar Sarovar Narmada Nigam Limited, a key state government agency overseeing water resource infrastructure. The project completion period is 6 months, with a total estimated cost of approximately ₹54.5 million. Bidders must meet specific eligibility criteria, including technical experience, financial stability, and proper registration. The tender process is structured in three stages: Preliminary, Technical, and Commercial, with clear deadlines for submission and evaluation. This opportunity is ideal for experienced civil and mechanical contractors specializing in hydraulic systems and dam infrastructure upgrades, seeking to contribute to critical water management projects in Gujarat.

The scope of work includes:

• Design, supply, installation, testing, and commissioning of motorized hydraulic systems for Godbole gate.
• Upgrade of existing manual gate operation systems to automated hydraulic systems.
• Ensuring compatibility with existing dam infrastructure and safety standards.
• Provision of all necessary materials, equipment, and labor for complete system integration.
• Testing and validation of the hydraulic system to ensure operational reliability.

The process involves:

1. Site assessment and detailed planning.
2. Procurement of hydraulic components and control systems.
3. Installation of hydraulic cylinders, pumps, and control valves.
4. Integration with existing dam control systems.
5. Functional testing and commissioning.
6. Training and handover to dam personnel.

Bidders must fulfill the following eligibility criteria:

• ✓ Must have valid registration and license for mechanical and hydraulic works.
• ✓ Proven experience in executing dam gate hydraulic system upgrades in the last 5 years.
• ✓ Demonstrate financial stability with an average annual turnover of at least ₹10 million over the last 3 years.
• ✓ Submit EMD of ₹55,000 or valid exemption certificate.
• ✓ Provide technical credentials, including past project details, work schedules, and safety records.
• ✓ Must possess valid GST registration.
• ✓ Submit relevant documents such as registration certificates, experience certificates, financial statements, and technical work plans.

The technical specifications include:

Parameter	Specification
Hydraulic Pressure	150-200 bar
Power Supply	415V, 3-phase, 50Hz
Cylinder Diameter	300-500 mm
Control System	PLC-based automation
Material	High-grade steel and corrosion-resistant components
Safety Compliance	IS standards for hydraulic systems

Sequential process:

• Conduct detailed site survey.
• Select appropriate hydraulic components.
• Install hydraulic cylinders, pumps, and control units.
• Connect to existing electrical and control systems.
• Conduct pressure testing and safety checks.
• Final commissioning and operational testing.

The estimated project cost is approximately ₹54.5 million, with a bid security deposit (EMD) of ₹55,000. The financial proposal must include a detailed breakdown of costs for materials, labor, equipment, and overheads. Payment terms are linked to project milestones, including initial mobilization, partial completion, and final acceptance. Bidders should submit a comprehensive financial bid in the prescribed format, ensuring transparency and adherence to the tender guidelines.

Cost Component	Estimated Cost
Material	₹20 million
Labour	₹15 million
Equipment	₹8 million
Miscellaneous	₹11.5 million
Total	₹54.5 million

Payment Schedule: - 10% advance on contract signing. - 40% upon installation completion. - 30% after successful testing. - 20% on project handover and acceptance.

The bidding process involves three key stages:

1. Preliminary Stage: Submission of registration, tender fee, and EMD documents by 16-06-2025 18:00.
2. Technical Stage: Evaluation of technical credentials, experience, and work methodology by 17-06-2025 12:00.
3. Commercial Stage: Submission and evaluation of financial bids by 17-06-2025 13:00.

Bidders must ensure timely submission of all required documents as per the schedule. The process is conducted electronically via the NPROCURE portal. All bids must be signed digitally and submitted before the deadline. Late submissions will not be accepted. The final award will be based on the combined evaluation of technical and financial bids, adhering to the criteria specified in the tender documents.

Evaluation will be based on:

Criteria	Weightage
Technical Experience	40%
Financial Stability	20%
Project Methodology	20%
Cost Bid	20%

Minimum qualifying marks in technical evaluation are 70%. Bidders must meet all eligibility criteria and demonstrate technical capability, financial health, and project approach. The highest scoring bid that meets the minimum thresholds will be considered for award. The evaluation factors include past project success, compliance with technical specifications, financial capacity, and adherence to safety standards.

Date	Event	Details
27-05-2025	Bid Submission Start	Bidders can start submitting bids online
16-06-2025	Bid Submission End	Last date for bid submission at 18:00
17-06-2025	Evaluation Stages	Preliminary at 11:00, Technical at 12:00, Commercial at 13:00
17-06-2025	Award Notification	Expected date for bid evaluation completion

Critical dates include the bid opening on 16-06-2025 and evaluation stages on 17-06-2025.

For queries and assistance, contact:

Executive Engineer, N. P. Mechanical Division, Ekta Nagar

• Phone: 8200505342
• Address: Fourth Floor, Room No. 410, Administrative Building, Ekta Nagar - 393151
• Email: nprocure@ncode.in

Support is available during office hours for clarifications and technical support related to bid submission.

Interested bidders are encouraged to participate in the free vendor training sessions organized every Saturday between 4:00 PM to 5:00 PM at (n)Code Solutions, Ahmedabad. All bidders must procure a valid Digital Certificate for secure electronic bidding. The tender documents are available for free download from the NPROCURE portal. Ensure compliance with all technical, financial, and procedural requirements detailed in the tender to qualify for evaluation. The project aims to strengthen dam safety and operational efficiency, contributing to water resource management in Gujarat.