Tender Title: Catering Services for Event-Based Functions
The GEM/2025/B/6164590 tender is being issued by the Agriculture and Co-operation Department of Gujarat. This tender aims to solicit proposals from qualified vendors to provide diversified catering services for various event-based functions organized by the department.
Scope of Work and Objectives
The scope of work encompasses the provision of catering services that include preparing and serving meals for approximately 15,500 participants. The catering services required under this tender involve:
- Lunch services comprising Veg Regular Thali and Veg Special Thali.
- Dinner services featuring Veg Regular Thali.
- Breakfast options.
- Tea or coffee services.
- Packed food options that include sweets.
The objective is to ensure that participants enjoy high-quality meals that adhere to nutritional and safety standards, while also ensuring variety and satisfaction.
Eligibility Criteria
To be eligible for this tender, bidders must meet specific criteria which include:
- Being a registered entity within the relevant classification.
- Proven experience in providing catering services for large events or similar functions.
- Compliance with the legal and regulatory requirements applicable within the catering sector.
Technical Requirements
Bidders must ensure that:
- All meals meet local health and safety standards.
- Ingredients are sourced fresh and responsibly, with an emphasis on quality.
- Service delivery is efficient and timely, ensuring all functions run smoothly.
Financial Requirements
Bidders are required to submit a detailed budget proposal that includes:
- Itemized pricing for each service offered.
- Cost of raw materials and services.
- Any additional fees or surcharges related to the service.
Document Submission Details
Interested vendors must submit their proposals in a single package containing:
- Company registration certificate.
- Previous catering experience documentation.
- Detailed financial proposal.
- Compliance certificates if applicable.
All documents must be submitted electronically via the designated portal.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs), and provisions are also in place to favor startups that show potential in executing such service contracts efficiently.
Evaluation Process
The evaluation of submitted bids will be done based on technical capability, experience, proposed pricing, and fulfilment of eligibility requirements. The bidders will be notified regarding the selection result promptly after evaluations are complete.
Delivery Locations
Catering services will primarily be delivered to locations specified by the Agriculture and Co-operation Department of Gujarat throughout the state, focusing on ensuring accessibility and convenience.
Contact Information
For further inquiries, interested applicants may refer to the official contact channels specified on the tender portal. It is essential to follow the tender's communication protocols to ensure compliance.
By addressing each aspect mentioned above, potential bidders can effectively prepare for participating in this tender process. The department seeks to collaborate with committed partners who can ensure quality and satisfaction through their services.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity in the catering industry, demonstrating relevant experience in similar projects, and compliance with all applicable legal standards. Interested bidders must possess necessary certifications reflecting their capability to provide catering services for large events.
The technical specifications demand adherence to local health and safety standards, ensuring that food is prepared and served in a hygienic environment. Quality standards include providing fresh ingredients and maintaining proper storage conditions to prevent contamination or spoilage of food products.
The EMD requirements will be outlined in the tender documentation. Typically, this is a monetary deposit meant to demonstrate a bidder’s commitment to the tender process. Failure to include the EMD may lead to disqualification from the selection process.
Proposals must be submitted via the designated electronic platform mentioned in the tender documentation. Vendors should ensure that their bids are complete, including all requested documents in acceptable formats, to avoid any issues during the evaluation phase.
Yes, there are dedicated benefits for MSEs, encouraging their participation in the tendering process. This may include pricing preferences and bidding opportunities specifically designed to promote their growth in the catering sector. Startups may also find supportive measures to help them compete effectively.
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