AI Airport Services Limited Tender by Ai Airport Services Limited (GEM/2025/B/6106677)
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Tender Title: Volvo Pax Coach Spares
Reference Number: GEM/2025/B/6106677
Issuing Authority: AI Airport Services Limited
Introduction
AI Airport Services Limited, under the Ministry of Civil Aviation, invites suppliers to participate in a competitive bidding process for the procurement of various spares for Volvo Pax Coaches. This tender focuses on the supply of critical components essential for the maintenance and operation of the fleet, ensuring reliability and performance in aviation services.
Scope of Work
The primary objective of this tender is to supply a broad spectrum of spare parts, including but not limited to Gaskets, O-Rings, Sealing Rings, Cooling Hoses, and Oil Filter Kits, as detailed in the bid document. The awarded party will be responsible for fulfilling the requirements accurately and timely, adhering to the specified quality standards. The total quantity required is 87 units across various categories.
Objectives
The key objectives include:
- Ensuring uninterrupted operations of Volvo Pax Coaches by providing necessary spare parts.
- Maintaining compliance with quality and technical specifications outlined in the tender document.
- Delivering goods to the specified locations with adherence to timelines.
Eligibility Criteria
Offers are invited from reputed suppliers who meet the following eligibility requirements:
- Must be a registered entity with valid business licenses.
- Proven experience in supplying similar items to the aviation sector.
- Must adhere to local content procurement rules and regulations.
Technical Requirements
The tender details specific technical requirements, including:
- Compliance with industry-standard quality management systems.
- All components must meet the required quality standards and specifications as listed.
- Suppliers must provide warranties for parts, ensuring durability and performance.
Financial Requirements
Suppliers are required to provide financial documentation that includes:
- An earnest money deposit (EMD) as per the tender specifications.
- Performance security requirements to be provided upon award of contract.
- Clear payment terms outlining the conditions for release of payments upon satisfactory delivery.
Document Submission Details
All prospective bidders must submit their proposals electronically in specified formats. The documents required include:
- Updated company registration.
- Technical and financial proposals detailed in separate sections.
- Compliance certificates relevant to the tender specifications.
Special Provisions
A major focus of this tender includes special provisions for Micro, Small, and Medium Enterprises (MSEs). MSEs are encouraged to participate and may receive added benefits in terms of evaluation criteria. Furthermore, adherence to 'Make in India' policies will be an essential aspect of the procurement process.
Evaluation Process
The evaluation of bids will be conducted based on:
- Compliance with technical specifications.
- Financial competitiveness.
- Proven past performance in delivering similar items.
Delivery Locations
Suppliers must ensure timely delivery to specified locations outlined in the tender document.
Contact Information
For queries related to this tender, bidders can contact AI Airport Services Limited through the official communication channels specified in the tender document.
Conclusion
This tender represents a significant opportunity for suppliers to engage with the aviation sector by supplying crucial parts for Volvo Pax Coaches. All interested bidders are encouraged to ensure compliance with the technical and financial requirements outlined to facilitate a smooth bidding process.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Certificate (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity able to provide proof of business licenses and relevant experience in supplying spare parts to the aviation sector. Suppliers must adhere to local procurement rules, particularly if classified as Micro, Small, and Medium Enterprises (MSEs). Compliance with quality standards is also critical for eligibility.
To participate successfully, bidders must provide necessary certificates including company registration documents, compliance certificates with industry standards, and documentation related to quality assurance processes. Specific requirements are detailed within the tender documents, and all submissions must conform to the established format.
Payment terms include the stipulation of an earnest money deposit (EMD) and the provision of performance security upon the award of the contract. Suppliers should provide a clear outline of payment milestones in accordance with the delivery of goods and services, ensuring transparency and accountability throughout the contract lifecycle.
The evaluation and selection process will involve a thorough review of technical compliance, financial bids, and past performance history. All proposals must meet the defined quality and technical specifications set forth in the tender documents to ensure that selected suppliers can effectively fulfill contract obligations.
Yes, the tender includes special provisions for Micro, Small, and Medium Enterprises (MSEs). These businesses may receive advantages in the evaluation process, potentially enhancing their chances of successful bid selection. All bidders are encouraged to address eligibility and compliance with related documentation to leverage these benefits effectively.
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