Tender Title: Hiring of Air Conditioners and Desert Coolers

Reference Number: GEM/2025/B/6150955

Issuing Authority

Ministry of Civil Aviation
AI ENGINEERING SERVICES LIMITED

Scope of Work and Objectives

This tender invites bids for the hiring of air conditioners and desert coolers on a monthly basis. The successful vendor will be required to supply and maintain a total of 70 units, which may include various types of air conditioning systems such as window air conditioners, split air conditioners, and desert coolers including steel body coolers. The objectives of the project are to procure high-quality climate control equipment to ensure optimal environmental conditions in designated locations managed by the Ministry.

Eligibility Criteria

Bidders must satisfy the following eligibility requirements:

1. The entity must be a registered business.
2. A valid GST registration certificate should be provided.
3. Previous experience in providing similar services may be required.
4. Compliance with necessary safety and quality standards is paramount.

Technical Requirements

Bidders are required to meet the following technical specifications:

• Equipment provided must be energy-efficient and adhere to industry standards.
• All units must be serviced regularly to maintain operational efficiency.
• Adequate provision for installation and user support must be included in the proposal.
• Maintenance records must be provided.

Financial Requirements

Bidders must include comprehensive financial documentation to support their proposals, which should include:

• A complete breakdown of costs for each type of unit being rented.
• Details regarding any applicable taxes and additional charges.
• Payment terms and conditions must be clearly stated.

Document Submission Details

All bidding documents must be submitted electronically on the designated platform by the stipulated deadline. Proposals must include completed tender forms, technical specifications, financial documents, and any additional documentation that supports compliance with the eligibility criteria.

Special Provisions

This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs). Bidders qualifying as MSEs may benefit from relaxed eligibility criteria and potential preference in the evaluation process. Startups are also invited to apply and may qualify for additional benefits aimed at encouraging innovation while adhering to the 'Make in India' initiative.

Evaluation Process

Bids will undergo a thorough evaluation process based on the following criteria:

• Compliance with technical requirements.
• Cost-effectiveness and overall financial proposal.
• Vendor track record and experience in similar contracts.
• Maintenance and service commitments. The selection will also prioritize local content under relevant procurement policies.

Delivery Locations

The hired air conditioning units must be delivered to designated facilities as specified in the tender documentation. All logistical arrangements, including installation and maintenance, should be included in proposals.

Contact Information

For inquiries related to this tender, it is recommended that bidders consult the official channels provided by the Ministry of Civil Aviation.