Department of Tourism Tender by Institute Of Hotel Management (GEM/2025/B/6163167)

Tender Title: Air Conditioner Installation and Commissioning with Wooden Window Repair, Painting and Drainage Pipe

Reference Number: GEM/2025/B/6163167

Issuing Authority/Department:

Ministry of Tourism, Department of Tourism

Scope of Work and Objectives:

The primary objective of this tender is to solicit bids for the installation and commissioning of air conditioning systems, along with necessary wooden window repairs, painting, and drainage pipe work. The successful contractor will be expected to deliver high-quality services and ensure that all installations meet safety and operational standards. A total of 24 units are required under this project, aimed at enhancing the comfort of facilities supported by the Ministry of Tourism.

Eligibility Criteria:

To qualify for participation in this tender, bidders must fulfill specific eligibility criteria. This includes being a registered organization with relevant experience in air conditioning installation and commissioning, along with competencies in wooden window repairs and related works. It is imperative that the bidding entity demonstrates expertise through prior projects of similar nature and volume.

Technical Requirements:

Contractors must adhere to strict technical requirements to maintain quality standards. This involves supplying high-efficiency air conditioning units, complying with local building codes, executing window repairs to ensure structural integrity, and employing appropriate methods for painting and drainage installations. All equipment must meet regulatory standards and undergo qualification testing for performance and energy efficiency.

Financial Requirements:

Bidders are required to submit a detailed financial proposal that includes a cost breakdown of all services. Additionally, firms must provide documentation proving financial stability, which may include bank statements or proof of funding. Terms regarding payment will also be defined in the successful bid agreement, subject to satisfactory completion of work.

Document Submission Details:

All proposals need to be submitted in electronic format as specified in the tender documentation. The required documents include the completed bid form, technical and financial proposals, and any certificates relevant to eligibility and compliance. Bidders should ensure that all submissions adhere to the noted guidelines to avoid disqualification.

Special Provisions:

The tender includes provisions that may offer advantages to Micro, Small, and Medium Enterprises (MSEs) and startups participating in the bidding process. These may encompass relaxations in eligibility requirements or preferential treatment during the evaluation process.

Evaluation Process:

Bids will be evaluated based on set criteria, including technical compliance, financial viability, experience, and quality of proposed methods. The evaluation will prioritize submissions that showcase superior quality and cost-effectiveness, along with a robust implementation strategy.

Delivery Locations:

Services will need to be rendered at locations designated by the Ministry across various tourism entities as outlined in the tender specifications.

Contact Information:

Potential bidders are encouraged to reach out through the specified communication channels for any clarifications or inquiries related to the tender. All interested companies must keep records of their submissions and correspondence for reference.