Hiring of Vehicles with Drivers for AAI at Silchar Airport

Providing 01 No. Bolero Pickup or equivalent vehicle for 1st year,Providing 01 No. Bolero Pickup or

North cachar hills, Assam
Goods
Qty:628
EMD: ₹1.2 Lakh
EST Bid: ₹40.3 Lakh

Tender Timeline

Tender Issue
June 5, 2025 at 4:10 PM

Tender Description

Tender Title: Hiring of Vehicles with Drivers for AAI at Silchar Airport

Reference Number: 14d423d87

Issuing Authority: Airports Authority of India (AAI)

Department: Ministry of Civil Aviation

Scope of Work and Objectives

The objective of this tender is to procure and hire vehicles, specifically 01 Bolero Pickup or equivalent vehicle for the first year, along with additional vehicles and services as stated in the tender scope. Additional requirements include the provision of 01 vehicle of Segment C for the first year, vehicles on an as-needed basis, and the provision of extra mileage as well as additional working hours beyond standard operational times. The scope will estimate a total quantity of 628 vehicles to meet operational needs effectively at Silchar Airport.

Tender BOQ Items

9 Items
1.

Providing 01 No. Bolero Pickup or equivalent vehicle for 1st year

Providing 01 No. Bolero Pickup (Non-AC) or equivalent vehicle along with 01 No. driver (Skilled Manpower) in 01 shift on all days including Holiday & Sundays including providing fuel, lubricants, spare parts etc and maintaining the vehicle in good working condition by carrying out regular maintenance and repair works, ensuring availability of valid vehicle documents like RC, insurance, PUC, Tax etc. complete as required. Vehicle model shall be of April 2022 onwards. Quote includes all statutory components i.e. EPF, ESIC, Bonus, providing uniform etc. (Mileage of 1000 KM per month) (a) For 1st Year

Qty:12
Unit:month
730
2.

Providing 01 No. Bolero Pickup or equivalent vehicle for 2nd year

Providing 01 No. Bolero Pickup (Non-AC) or equivalent vehicle along with 01 No. driver (Skilled Manpower) in 01 shift on all days including Holiday & Sundays including providing fuel, lubricants, spare parts etc and maintaining the vehicle in good working condition by carrying out regular maintenance and repair works, ensuring availability of valid vehicle documents like RC, insurance, PUC, Tax etc. complete as required. Vehicle model shall be of April 2022 onwards. Quote includes all statutory components i.e. EPF, ESIC, Bonus, providing uniform etc. (Mileage of 1000 KM per month) (b) For 2nd Year

Qty:12
Unit:month
730
3.

Providing 01 No of Segment C Car for 1st year

Providing 01 No. of Segment C Car (Compact Sedan, less than 2000 cc such as Maruti Desire, Honda Amaze, Hyundai Aura, Tata Tigor all equivalent) vehicle along with 01 No. driver (Skilled Manpower) in 01 shift on all days including Holiday & Sundays including providing fuel, lubricants, spare parts and maintaining the vehicle in good working condition by carrying out regular maintenance and repair works, ensuring availability of valid vehicle documents like RC, insurance, PUC, Tax etc. complete as required. Vehicle model shall be of April 2022 onwards. Quote includes all statutory components i.e. EPF, ESIC, Bonus, providing uniform etc. (Mileage of 1000 KM per month) (a) For 1st Year

Qty:12
Unit:month
730
4.

Providing 01 No of Segment C Car for 2nd year

Providing 01 No. of Segment C Car (Compact Sedan, less than 2000 cc such as Maruti Desire, Honda Amaze, Hyundai Aura, Tata Tigor all equivalent) vehicle along with 01 No. driver (Skilled Manpower) in 01 shift on all days including Holiday & Sundays including providing fuel, lubricants, spare parts and maintaining the vehicle in good working condition by carrying out regular maintenance and repair works, ensuring availability of valid vehicle documents like RC, insurance, PUC, Tax etc. complete as required. Vehicle model shall be of April 2022 onwards. Quote includes all statutory components i.e. EPF, ESIC, Bonus, providing uniform etc. (Mileage of 1000 KM per month) (a) For 2nd Year

Qty:12
Unit:month
730
5.

Providing 01 No. vehicle on need basis in general duty and Vehicle model shall be of April 2022 onwards of Innova Cresta

Providing 01 No. vehicle on need basis in general duty (Including driver & fuel) etc. complete as required. Vehicle model shall be of April 2022 onwards. (Mileage of 100 KM per day) (a) Innova Cresta

Qty:10
Unit:day
730
6.

Providing 01 No. vehicle on need basis in general duty and Vehicle model shall be of April 2022 onwards of Mahindra Bolero

Providing 01 No. vehicle on need basis in general duty (Including driver & fuel) etc. complete as required. Vehicle model shall be of April 2022 onwards. (Mileage of 100 KM per day) (b) Mahindra Bolero

Qty:10
Unit:day
730
7.

Providing 01 No. vehicle on need basis in general duty and Vehicle model shall be of April 2022 onwards of Honda Amaze or Honda City

Providing 01 No. vehicle on need basis in general duty (Including driver & fuel) etc. complete as required. Vehicle model shall be of April 2022 onwards. (Mileage of 100 KM per day) (c) Honda Amaze / Honda City

Qty:10
Unit:day
730
8.

Extra mileage for four wheeler vehicle

Extra mileage for four wheeler vehicle over and above the KMs mileage mentioned in item No. 1 & 2 above.

Qty:250
Unit:kms
730
9.

Extra working hours after scheduled timing or duty

Extra working hours after scheduled timing / duty (On requirement) complete as required.

Qty:300
Unit:hours
730

General Information

Item Category
Providing 01 No. Bolero Pickup or equivalent vehicle for 1st year , Providing 01 No. Bolero Pickup or equivalent vehicle for 2nd year , Providing 01 No of Segment C Car for 1st year , Providing 01 No of Segment C Car for 2nd year , Providing 01 No. vehicle on need basis in general duty and Vehicle model shall be of April 2022 onwards of Innova Cresta , Providing 01 No. vehicle on need basis in general duty and Vehicle model shall be of April 2022 onwards of Mahindra Bolero , Providing 01 No. vehicle on need basis in general duty and Vehicle model shall be of April 2022 onwards of Honda Amaze or Honda City , Extra mileage for four wheeler vehicle , Extra working hours after scheduled timing or duty
Ministry Name
Ministry of Civil Aviation
Department Name
Airports Authority of India (AAI)
Organisation Name
Airports Authority Of India
State
Assam
City
North cachar hills

Financial Information

Estimated Bid Value
₹40,26,280.00
EMD Amount
₹1,20,788.00
Minimum Turnover
₹12.00 Lakh (s)
Bid Offer Validity
90 (Days)
Past Performance
80 %
Arbitration Clause
No
Mediation Clause
No

Evaluation and Technical Information

Evaluation Method
Total value wise evaluation
Inspection Required
Yes
Technical Clarifications Time
4 Days

Tender Documents

6 Documents
GeM-Bidding-7904389.pdfMain Document
BOQ DocumentBOQ BOQ
BOQ DocumentBOQ BOQ
BOQ DocumentBOQ BOQ
Buyer uploaded ATC documentATC ATC
GEM General Terms and Conditions DocumentGEM_GENERAL_TERMS_AND_CONDITIONS

Documents Required from Seller

  • Experience Criteria
  • Past Performance
  • Bidder Turnover
  • Certificate (Requested in ATC)
  • Additional Doc 1 (Requested in ATC)
  • Additional Doc 2 (Requested in ATC)
  • Additional Doc 3 (Requested in ATC)
  • Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
  • the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

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Frequently Asked Questions

The eligibility requirements necessitate that bidders must be registered entities capable of providing the required vehicle services. Bidders should have significant experience in the vehicle hiring sector, ensuring compliance with statutory regulations, and must be equipped to meet the operational standards set by the Airports Authority of India.

The tender’s technical specifications require that all vehicles be sourced from models produced in or after April 2022, including Bolero, Innova Cresta, and Segment C vehicles (Honda Amaze & Honda City). Additionally, all vehicles must comply with the safety regulations enforced by the Airports Authority of India.

Bidders must provide a performance security, which is commonly calculated as a percentage of the contract amount. This security primarily ensures the contractor’s accountability and compliance with the terms outlined in the tender, safeguarding the contracting authority’s interests.

Tenders can typically be submitted electronically via the official tendering portal outlined by the Airports Authority of India. All proposals must include the required documentation in accepted formats, which generally include PDFs and Excel sheets, ensuring clarity and accessibility in the submission process.

This tender includes several benefits for MSEs, such as pre-defined financial thresholds for participation, potential support in the evaluation process, and prioritization in selection to promote inclusive growth within the sector. Additionally, compliance with the ‘Make in India’ policies encourages the local sourcing of services.

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