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Tender Title: Hiring of Air Conditioners and Desert Coolers - Monthly Based - Desert Cooler; Steel Body Cooler
Reference Number: GEM/2025/B/6158945
Issuing Authority
This tender is issued by the Airports Authority of India (AAI) under the Ministry of Civil Aviation. The authority is tasked with ensuring efficient management and operation of airports across the country, facilitating air transport and providing essential services.
Scope of Work and Objectives
The primary objective of this tender is the hiring of air conditioners and desert coolers on a monthly basis. The total quantity required is 25 units, including both desert coolers and steel body coolers. The successful bidder will be responsible for the regular maintenance, servicing, and timely delivery of the equipment throughout the contract duration. This tender aims to enhance the comfort of passengers and staff in airport facilities, catering to the climatic needs prevalent in the area.
Eligibility Criteria
To qualify for this tender, bidders must meet specific eligibility requirements which include being a registered entity in India with valid licenses and certifications relevant to the cooling equipment industry. Documentation proving previous experience in similar contracts will also be necessary. Bidders should adhere to applicable laws and regulations regarding business operations, ensuring compliance with all relevant standards.
Technical Requirements
The technical specifications for the air conditioners and coolers must include energy-efficient models with a defined cooling capacity suitable for airport facilities. Each unit must comply with the industry standards for performance and safety to ensure uninterrupted service. Rigorous adherence to quality standards is expected, including the provision of user manuals and warranty documentation.
Financial Requirements
Interested bidders should demonstrate their financial capability through recent financial statements. A detailed breakdown of pricing models must be provided, reflecting monthly rental costs and any additional charges associated with installation and servicing of the cooling units. All submissions must be in compliance with any prescribed payment terms concerning advance fees, deposits, and final payments.
Document Submission Details
All tender documents must be submitted electronically through the designated procurement platform used by the Airports Authority of India. Bidders should ensure that all required documents are compiled and submitted before the stipulated deadline for consideration. The preferred document formats for submission include PDF and Excel for pricing details, while all technical documentation must be in PDF format.
Special Provisions
Micro, Small, and Medium Enterprises (MSEs) may benefit from reserved pricing thresholds and relaxed qualification criteria to promote inclusivity in participation. Additionally, startups are encouraged under relevant policies for enhancing innovation in services. Adherence to the Make in India initiative is also a priority, promoting local sourcing and content as per government directives.
Evaluation Process
The evaluation of bids will be conducted based on the quality of the proposals, compliance with technical specifications, and financial viability. Points will be assigned to each section of the proposal, focusing on both technical capability and the overall cost of services, ensuring a balanced selection process that prioritizes both performance and budgetary compliance.
Delivery Locations
The delivery and installation of the air conditioners and coolers will primarily take place at various airport facilities designated by the Airports Authority of India. Bidders must consider logistics and transportation availability in their proposals to ensure timely delivery and efficient setup of equipment.
Contact Information
For further information regarding this tender, potential bidders may contact the Airports Authority of India directly through their official communication channels. It is advisable for bidders to clarify any doubts or seek additional clarifications to enhance their proposal's alignment with the tender requirements.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, possessing valid licenses relating to air conditioning and desert cooler services, and demonstrating relevant experience in similar contracts. Additionally, financial statements showcasing the organization’s capability to fulfill the contractual obligations are mandatory.
Participation in this tender requires several certificates, such as GST registration, ISI certification for cooling equipment, and a valid business license. Documentation related to previous contracts executed and proof of adherence to quality standards will also need to be provided.
The registration process involves submitting an online application through the official procurement portal of the Airports Authority of India. Interested bidders must provide necessary company documentation, financial proofs, and technical proposals following specific guidelines outlined in the tender documents.
Bidders must present a performance security, equivalent to a specified percentage of the total contract value, to ensure adherence to the contract terms. This security will be forfeited in case of any default in performance or failure to meet established quality standards during the contract period.
Bids will be evaluated based on compliance with technical specifications, financial proposals, and overall responsiveness to the tender requirements. An evaluation committee will assess each bid against predetermined criteria to ensure a fair and transparent selection process, concentrating on quality, pricing, and service delivery capabilities.
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