Airports Authority of India (AAI) Tender by Airports Authority Of India (GEM/2025/B/6204969)
Annual Maintenance service-AIR CONDITIONER
Tender Timeline
Tender Title: Annual Maintenance Service for Air Conditioner
Reference Number: GEM/2025/B/6204969
The Airports Authority of India (AAI), under the Ministry of Civil Aviation, invites bids for the Annual Maintenance Service for Air Conditioner systems for various locations. This tender aims to ensure the efficiency and reliability of air conditioning units, enhancing comfort at service areas. The objective is to secure proficient maintenance services that will keep the air conditioning units operational throughout the year, minimizing downtime and ensuring optimal performance.
Scope of Work and Objectives
The comprehensive scope of work includes:
- Regular preventive maintenance and servicing of air conditioning units.
- Immediate rectification of any malfunctioning systems.
- Replacement of faulty parts and necessary repairs.
- Regular inspection reports to be provided to the management.
The main objective is to ensure the air conditioning systems are maintained in prime condition while adhering to the highest standards of service.
Eligibility Criteria
To be eligible, bidders must fulfill the following criteria:
- Registration as a legitimate business entity.
- Previous experience in providing maintenance services for air conditioning units.
- Availability of trained and certified technicians to perform the required tasks.
- Financial capability to undertake the contract as evident from past projects.
Technical Requirements
Bidders must demonstrate technical competency by providing:
- Evidence of previous contracts involving similar work.
- Certifications for technicians in HVAC (Heating, Ventilation, and Air Conditioning) systems.
- Details regarding the types and brands of air conditioning units maintained in the past.
Financial Requirements
Bidders are required to submit:
- A detailed cost proposal reflecting the maintenance pricing structure.
- Financial statements for the previous three years to ensure fiscal stability.
Document Submission Details
Bids must be submitted through the online portal where the tender was listed. All necessary documents, including the technical bid and financial bid, must be uploaded in the specified formats, with a clear indication of compliance to all requirements.
Special Provisions
The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups. Benefits may include criteria relaxation in terms of financial capacity and experience, as well as priority during the evaluation process.
Evaluation Process
The evaluation will follow a two-step process:
- Technical evaluation based on eligibility criteria, technical capabilities, and overall service offerings.
- Financial evaluation of bidders meeting technical requirements, with cost-effectiveness as a crucial factor.
Delivery Locations
Services will primarily be rendered at various installations under the jurisdiction of Airports Authority of India, with specific locations to be communicated upon contract award.
Contact Information
For further information regarding the tender, interested bidders can access the official AAI website or designated contact points listed in the tender document.
By engaging in this tender process, interested providers will have the opportunity to contribute significantly to ensuring the comfort and satisfaction of all users of AAI facilities through efficient air conditioning maintenance.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, having prior experience in Annual Maintenance Service for air conditioning systems, and maintaining certified technicians trained in HVAC. Bidders must also demonstrate financial stability through previous contracts and appropriate technical qualifications.
Bidders must provide both business registration documentation and technical certifications for their technicians in HVAC systems or equivalent fields. Additionally, any previous contracts or maintenance agreements showing similar work experience must be included.
Interested bidders must register on the AAI’s official portal where the tender is listed. After registration, they will need to access the tender document, compile required documents, and submit their bids following the outlined procedures on the platform.
Documents must be submitted in the specified PDF or DOCX formats as indicated in the tender guidelines. Clear and organized presentations of technical and financial bids are encouraged to enhance readability and compliance.
Bidders are typically required to submit a Performance Security Deposit, the amount of which will be indicated in the final tender document. This security ensures that the successful bidder fulfills their obligations. Payment terms will be discussed and ratified post-tender award based on achieved milestones and satisfactory service delivery.
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