Tender Title: Annual Maintenance Service - Audio Conferencing System

Reference Number: 35d84c0c5

The Airports Authority of India (AAI), under the Ministry of Civil Aviation, invites qualified bidders to submit proposals for the Annual Maintenance Service of the Audio Conferencing System. This tender encompasses a Comprehensive Maintenance Contract for the Public Address (PA) System located at the Central Airport Training College (CATC), Prayagraj, for a duration of two years.

Scope of Work and Objectives

The primary objective of this tender is to ensure optimal performance and reliability of the audio conferencing and PA systems. Responsibilities under this contract include routine maintenance, emergency repairs, and troubleshooting to guarantee continuous operational efficacy. The successful bidder will be tasked with regular inspections, preventive maintenance checks, and ensuring adherence to compliance standards relevant to audio systems.

Eligibility Criteria

To qualify for this tender, bidders must meet the following eligibility requirements:

• Must be a registered entity with the necessary experience in audio conferencing systems.
• Previous successful completion of similar maintenance contracts will be beneficial.
• Bidders must comply with specific certifications relevant to electronics and maintenance services as outlined in the tender documentation.

Technical Requirements

Bidders are required to demonstrate technical proficiency in servicing audio conferencing systems. This includes knowledge of system diagnostics, repair protocols, and familiarity with standard quality benchmarks in audio technology. Compliance with relevant industry standards must be strictly maintained throughout the contract period.

Financial Requirements

This tender requires bidders to provide a comprehensive financial proposal outlining all costs associated with the maintenance service. Bidders must ensure that their proposals are competitive and present a clear breakdown of services rendered, emphasizing value for money.

Document Submission Details

Proposals must be submitted electronically through the designated bidding portal. All documents should be in the specified formats, clearly labeled, and submitted by the deadline set forth in the tender documentation. Bidders must ensure their submissions include all necessary supporting documents and financial disclosures.

Special Provisions

This tender encourages Micro, Small, and Medium Enterprises (MSEs) to participate by providing specific concessions aimed at fostering local businesses and startups. Provisions may include relaxed eligibility parameters and financial benefits aimed at supporting these smaller entities in the bidding process.

Evaluation Process

Bids will be meticulously evaluated based on predefined criteria, emphasizing technical expertise and financial viability. The evaluation panel will assess all submissions to ensure alignment with the tender objectives and compliance with technical requirements, followed by a comprehensive review to ascertain the value offered by each proposal.

Delivery Locations

The services will primarily cover the Central Airport Training College (CATC) located in Prayagraj. Bidders must demonstrate capacity and willingness to support service delivery at this specific location throughout the contract duration.

Contact Information

For further inquiries regarding this tender, bidders may refer to the contact details provided in the tender documentation. Ensure that all communication is conducted through official channels for transparency.