COAL INDIA LIMITED Tender by Western Coalfields Limited (2a0b747d6)
Audio Conferencing System With Display,Audio Conferencing System
Tender Timeline
Tender Title: Audio Conferencing System With Display
Tender Reference Number: 2a0b747d6
Issuing Authority/Department: Coal India Limited, Ministry of Coal
Coal India Limited is inviting tenders for the procurement of Audio Conferencing Systems with Display. This tender aims to enhance communication capabilities within various operational offices and departments by implementing advanced audio conferencing technology. The successful bidder will be responsible for supplying at least two units of the specified audio conferencing systems that are efficient, reliable, and equipped with integrated display technologies.
Scope of Work and Objectives
The primary objective of this tender is to procure and install advanced audio conferencing systems that cater to the needs of multiple users in a synchronous environment. The systems must allow seamless conferencing capabilities with high-definition audio and visual output, thus fostering enhanced interactions across local offices and remote locations.
Eligibility Criteria
Bidders are required to fulfill specific eligibility criteria to qualify for this tender. Entities must be registered legal entities that provide technology solutions and possess prior experience in the sale and installation of such systems. Additionally, all bidders must submit necessary documentation validating their eligibility including business licenses and prior contracts or experience in delivering similar systems.
Technical Requirements
The technical specifications for the audio conferencing system include but are not limited to:
- High-definition audio clarity with noise cancellation features.
- Integration capability with existing IT infrastructure.
- User-friendly interface for easy operation.
- Compatibility with multiple platforms and devices.
- Display features that facilitate effective presentations during conferences.
Bidders must provide detailed technical documentation alongside their proposals, indicating compliance with all stipulated requirements.
Financial Requirements
To participate in this tender, bidders should be financially sound with the capability to deliver the systems on time. Financial statements and turnover declarations for the past three financial years must be submitted to establish financial stability.
Document Submission Details
Bid submissions must be made via the designated online portal. Suppliers should ensure that all required documents, including technical and financial bids, are submitted before the specified deadline. Incomplete submissions may result in disqualification from the tender.
Special Provisions
Micro, Small, and Medium Enterprises (MSEs) are encouraged to apply for this tender with provisions favoring their participation. Startups qualifying under the official definitions will also be considered favorably in the evaluation process.
Evaluation Process
The evaluation process will include both technical and financial assessments. Each bid will be reviewed based on compliance with the specified requirements, prior experience, and competitive pricing. Additional points may be awarded to bidders showcasing innovation and quality adherence to brand standards.
Delivery Locations
The successful bidder will be required to deliver the audio conferencing systems to specified locations as per the requirements set forth during the contract finalization process.
Contact Information
For further queries regarding this tender, please contact Coal India Limited through the official communication channels mentioned in the tender documents.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity capable of providing technology solutions and having prior experience in the installation of audio conferencing systems. Required documentation includes business licenses and proof of experience with similar systems.
The technical specifications require high-definition audio clarity, noise cancellation capabilities, integration with existing IT infrastructure, and compatibility with multiple platforms. Bidders must submit comprehensive technical documentation demonstrating compliance with these requirements.
To participate in the tender, bidders must demonstrate financial stability by providing financial statements for the past three years. An adequate turnover and evidence of financial capabilities to deliver the audio conferencing systems will be assessed during evaluation.
Bids must be submitted through the designated online portal, ensuring complete documentation, including technical and financial proposals. Any incomplete submissions may lead to disqualification from the tender process.
Yes, there are special provisions for MSEs to encourage their participation in the tender. These provisions include consideration of their bids during the evaluation process, along with certain advantages for startups as defined in government policies.
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