Tender Title: RFP for Procurement of Welcome Kits

Tender Reference Number: GEM/2025/B/6168721

Issuing Authority/Department:
Ministry of Finance, Banking Sector

This Request for Proposal (RFP) invites vendors to submit proposals for the procurement of Welcome Kits as part of the official welcoming initiative aimed at enhancing the onboarding experience for new members within the Banking Sector. The purpose of this tender is to select a qualified vendor that can provide high-quality welcome kits in a timely and efficient manner.

Scope of Work and Objectives

The scope includes the design, production, packaging, and delivery of Welcome Kits. The selected vendor is expected to supply a total of 10,020,000 units of these kits. Each kit should include essential items that promote the brand and values of the Ministry of Finance. Objectives include:

• Delivering high-quality, aesthetically pleasing kits.
• Ensuring timely delivery to various locations.
• Providing exemplary customer service throughout the contract duration.

Eligibility Criteria

To qualify for this tender, vendors must meet specific eligibility requirements, including but not limited to:

• Be a registered entity with the appropriate legal licenses for manufacturing and distribution.
• Demonstrate prior experience in similar projects, preferably within the public sector.
• Have a proven track record of managing large-scale supply and distribution.

Technical Requirements

Proposals must detail the technical specifications of all items included in the Welcome Kits. This includes dimensions, materials, and any customization options. Furthermore, adherence to quality standards is essential, and all products should comply with applicable regulations.

Financial Requirements

Vendors must provide a comprehensive financial proposal detailing pricing for the entire order, inclusive of taxes and other charges. Evidence of financial stability must also be submitted.

Document Submission Details

All tender documents must be submitted electronically through the prescribed government portal. The submission should include all necessary documents, including, but not limited to, financial proposals, compliance certificates, and technical specifics.

Special Provisions

There are special provisions encouraging participation from Micro, Small, and Medium Enterprises (MSEs) and startups. Such vendors may be given preference during the evaluation process, promoting inclusivity in governmental procurement.

Evaluation Process

The evaluation of proposals will follow a structured process focusing on both technical and financial criteria. Proposals will be assessed based on their compliance with technical specifications, adherence to quality standards, cost-effectiveness, and value addition.

Delivery Locations

Delivery of the Welcome Kits is required at multiple locations specified in the detailed bid document. The vendor should be prepared to offer logistical support and ensure timely rollout of all kits.

Contact Information

For any queries or further clarification, vendors are encouraged to refer to the official documents available through the government procurement portal.