Tender Title: THREE-YEAR RATE CONTRACT FOR MAINTENANCE OF IBR EXCHANGERS & STEAM DRUMS
Tender Reference Number: GEM/2025/B/6159812
Issuing Authority: Bharat Petroleum Corporation Ltd, Ministry of Petroleum and Natural Gas
Overview
The THREE-YEAR RATE CONTRACT FOR MAINTENANCE OF IBR EXCHANGERS & STEAM DRUMS aims to establish a reliable and effective contract for the maintenance of integral boiler room equipment, specifically IBR exchangers and steam drums, located at the Bharat Petroleum Corporation Limited (BPCL) sites, including the subway area at BPCL KR. The maintenance services covered under this contract will ensure optimal performance, safety, and longevity of this equipment over the ensuing three years.
Scope of Work and Objectives
The contracted services will encompass the following essential maintenance activities:
- Routine inspections and preventive maintenance of IBR exchangers and steam drums.
- Corrective maintenance as necessary based on inspection findings.
- Emergency repair services to minimize downtime.
- Provision of necessary parts and materials compliant with industry standards.
- Documentation of all maintenance activities and recommendations for further improvements.
The primary objective is to enhance the operational performance of the equipment while adhering to safety standards and regulations.
Eligibility Criteria
Participants interested in submitting bids must meet the following eligibility requirements:
- Be a registered entity eligible to provide maintenance services for IBR exchangers and steam drums.
- Possess requisite licenses or certifications needed for maintenance services.
- Demonstrated experience in maintaining similar types of equipment.
Technical Requirements
The bid must include:
- Proven track record of successfully completing similar maintenance contracts.
- Submissions of all relevant technical specifications related to maintenance services.
- Compliance with local and national quality standards for engineering maintenance operations.
Financial Requirements
Bidders must demonstrate financial stability and capacity to undertake a contract of this scale. This includes:
- Submission of audited financial statements for the last three financial years.
- Proof of sufficient insurance coverage relevant to the maintenance activities.
Document Submission Details
Bidders are required to submit the following documents:
- Completed bid proposal along with price quotations.
- Copies of relevant licenses and certifications.
- Financial statements and insurance certificates.
All submissions need to be uploaded via the GEM (Government e-Marketplace) portal before the specified deadline.
Special Provisions
The contract allows for provisions favoring Micro, Small, and Medium Enterprises (MSEs) and startups to encourage participation and compliance with the 'Make in India' initiative. Eligible participants may receive certain relaxation in the requirements and priority in the evaluation process.
Evaluation Process
Bids will undergo an evaluation to assess the following criteria:
- Technical compliance to the specifications outlined in this tender.
- Financial viability and competitiveness of the offered prices.
- Past performance and reliability in similar contracts.
The successful bidder will be notified following the completion of the evaluation process and upon adherence to all necessary compliance measures.
Delivery Locations
The scope of delivery for services will primarily encompass the BPCL KR facility, specifically focusing on the maintenance requirements of the IBR exchangers and steam drums at this location.
Contact Information
Interested bidders can direct any inquiries regarding this tender to the official contact point within Bharat Petroleum Corporation Ltd. Specific contact information can be found through the GEM portal.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
16 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with appropriate licenses for maintaining IBR exchangers and steam drums. Bidders must demonstrate a history of relevant experience with comparable equipment and possess the technical capability to deliver the services outlined in the tender.
Bidders must submit documentation including their business registration, licenses for maintenance services, and financial statements. Additionally, any relevant certifications indicating compliance with quality standards must also accompany the bid to ensure adherence to specific safety and operational requirements.
The registration process involves completing an online application on the GEM portal where the tender is listed. Participants must ensure they provide all necessary information and documentation required to demonstrate their eligibility effectively.
Bidders will be required to provide performance security as part of the contract compliance. This typically includes a financial guarantee that may be expressed as a percentage of the total contract value, ensuring the successful execution of all obligations outlined in the maintenance services agreement.
MSEs participating in this tender are accorded special provisions that may include relaxation of eligibility criteria, priority in the evaluation process, and potential support mechanisms to promote their involvement in maintenance services within the framework of the ‘Make in India’ initiative. These measures aim to foster local participation and strengthen small enterprises in the sector.
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