Supply of HVAC System - Bharat Petroleum Corporation Ltd
Supply of HVAC System
Tender Timeline
Tender Title: Supply of HVAC System
Reference Number: 170c1940
Issuing Authority
The tender is issued by the Bharat Petroleum Corporation Ltd, under the Ministry of Petroleum and Natural Gas.
Scope of Work and Objectives
The scope of this tender encompasses the supply of HVAC systems which are essential for maintaining air quality and temperature control in various facilities. The primary objective is to procure HVAC equipment that meets industry standards for efficiency and performance. Proposals should include detailed specifications of the systems, installation guidelines, and maintenance support.
Eligibility Criteria
To qualify for participation, bidders must meet the following eligibility criteria:
- Must be a registered entity in India.
- Have prior experience in the supply of HVAC systems or related equipment.
- Should comply with all statutory and regulatory requirements.
Technical Requirements
The technical requirements for submitting your proposal include:
- Comprehensive details about the HVAC systems proposed, including energy efficiency ratings.
- Compliance with applicable quality and operational standards.
- An outline of installation and servicing capabilities.
Financial Requirements
Bidders must provide:
- Evidence of financial stability, including annual turnover from HVAC-related businesses.
- A breakdown of pricing, including taxes, delivery charges, and warranties.
Document Submission Details
Interested bidders are required to submit the following documents:
- Completed tender application form.
- Technical specifications of the offered HVAC systems.
- Financial proposal and proof of eligibility.
Submissions should be made electronically via the official tender platform, following the specified format and guidelines.
Special Provisions
The tender supports Micro, Small, and Medium Enterprises (MSEs) and provides specific benefits aimed at fostering startups. Eligible MSEs can avail of preferential bidding processes and may be exempt from certain security deposit requirements.
Evaluation Process
Proposals will be evaluated based on:
- Compliance with technical specifications.
- Cost-effectiveness of the financial proposal.
- Experience and past performance of the bidder.
Notifications of results will be provided to all participants once the evaluation is complete.
Delivery Locations
The HVAC systems are required to be delivered to designated locations as specified in the tender documents. Bidders must include logistics plans in their proposals.
Contact Information
For further inquiries, bidders can reach out to the issuing authority via the designated communication channels listed in the tender documents. It is recommended to direct all questions through official email communication to ensure prompt responses.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
14 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for participating in the HVAC supply tender include being a registered entity in India with prior experience in supplying HVAC systems. Bidders must also demonstrate compliance with all statutory obligations and regulatory requirements to ensure trustworthiness and capacity for successful completion.
Bidders must ensure that their proposed HVAC systems meet relevant technical specifications such as energy efficiency standards, operational performance metrics, and other quality benchmarks. Detailed descriptions of the systems, along with testing certifications, should accompany the proposal to ensure compliance.
Participants are generally required to submit an Earnest Money Deposit (EMD) along with their bids. This financial security is intended to confirm eligibility and commitment to the tender process. Each bidder should review the specific EMD amount as defined in the tender documentation.
Documents for this tender must be submitted electronically on the designated tender platform. Accepted document formats typically include PDF and Word files to ensure compatibility and ease of review. It is important to follow the submission guidelines precisely to avoid disqualification.
This tender provides significant benefits for Micro, Small, and Medium Enterprises (MSEs) and aims to encourage startups. This may include reduced financial requirements for bid submissions, preferential treatment in the evaluation process, and facilitation of local content procurement, aligning with the ‘Make in India’ initiative to boost local manufacturing.
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