Tender Title: Operation and Maintenance of Substation - Complete System
Reference Number: cfe5251e
Issuing Authority: Ministry of Home Affairs - Central Armed Police Forces
The Operation and Maintenance of Substation - Complete System tender aims to ensure the reliable and efficient functioning of substations managed by the Central Armed Police Forces. This tender encompasses comprehensive services that are critical for maintaining the infrastructure adequately, ensuring continuous power supply and optimal performance of electrical systems. The selected contractor will be responsible for a range of tasks encompassing proactive maintenance, immediate repairs, and overall management of substation operations to uphold safety and regulatory standards.
Scope of Work and Objectives
This tender covers a broad scope including but not limited to:
- Routine inspections and preventive maintenance of the substation equipment.
- Emergency repair services to address unforeseen breakdowns.
- Regular testing and monitoring of system performance.
- Ensuring compliance with safety and operational standards.
- Documentation of all maintenance activities and performance reports.
The primary objective is to enhance the performance and longevity of the substation systems while minimizing potential downtimes and associated risks.
Eligibility Criteria
Interested bidders must meet the following eligibility criteria to qualify for participation in this tender:
- Must be a registered entity capable of fulfilling the work described.
- Possession of relevant construction and maintenance licenses.
- Demonstrated experience in managing and maintaining electrical substations.
- Financial stability and capability to handle the contract size.
Technical Requirements
Participants should possess the necessary technical requirements which include:
- Qualified personnel with expertise in electrical systems, particularly substations.
- Necessary equipment and technology for effective operation and maintenance.
- Compliance with recognized industry best practices and standards.
Financial Requirements
Bidders must demonstrate financial solvency through:
- Submission of annual financial statements.
- Proof of previous contract values related to similar projects.
- An Earnest Money Deposit (EMD) as specified in the tender document.
Document Submission Details
All required documents should be submitted as per the instruction detailed in the tender documentation. Bidders are encouraged to carefully check the format and completeness of their submissions to avoid disqualification.
Special Provisions
This tender may include special provisions for Micro, Small and Medium Enterprises (MSEs) and startups. These may include relaxed eligibility criteria, financial aids, or priority processing. Bidders are encouraged to refer to specific sections of the tender document for more detailed information on these provisions.
Evaluation Process
Bids will be evaluated on several criteria, including compliance to technical specifications, financial offers, past performance, and overall capability to meet project requirements. The evaluation will be performed by a designated committee who will assess and score each submission based on predetermined metrics.
Delivery Locations
The services to be rendered will be primarily focused within the jurisdiction of the Central Armed Police Forces' operational areas, ensuring that timely support for substation operations can be maintained.
Contact Information
Further inquiries related to this tender can be directed to the Ministry of Home Affairs - Central Armed Police Forces. Prospective bidders are encouraged to clarify any uncertainties before submission. Please refer to the official tender documentation for pertinent contact details.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with the capacity to undertake the services specified in the tender documentation. Bidders must hold relevant certifications indicating their competence in electrical system management, specifically substations. Additionally, they should showcase sufficient experience in operations and maintenance in the electrical sector. Financial proof demonstrating the ability to handle similar or larger scopes of work is also essential.
Bidders are expected to submit several certificates including, but not limited to, registration certifications, relevant operational licenses, and safety compliance certificates specific to electrical systems. Potential bidders may also need to provide experience certificates from previous contractors to verify their qualifications and proficiency in similar projects.
The submission process requires all bidders to adhere strictly to the instructions outlined in the tender document. Acceptable document formats typically include PDF for textual submissions and standard file types for technical drawings, such as DWG or JPEG. It is critical to submit all documents in a professional format to ensure clarity and compliance.
The evaluation criteria encompass a multi-faceted approach which assesses technical specifications compliance, financial offers, and previous project performance. Each bid will be scored against predetermined benchmarks ensuring that only the most capable and cost-effective proposals are considered for the awarding of the contract.
Yes, there are identifiable benefits for MSEs and startups as delineated in the tender. These benefits may include reduced criteria for eligibility, access to financial support schemes, or accelerated processing procedures. MSEs are typically encouraged to participate in government tenders to foster inclusivity and support economic growth. Specifics on these provisions can be found in the relevant sections of the tender document.
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