Tender Title: Refilling of Fire Extinguisher Cylinders
Tender Reference Number: GEM/2025/B/6173755
Issuing Authority/Department: Central Armed Police Forces, Ministry of Home Affairs
Scope of Work and Objectives
This tender has been issued for the refilling of fire extinguisher cylinders, specifically Carbon Dioxide extinguishers in various sizes, including 10 KG, 1 KG, and 50 KG cylinders. The primary objective is the safe and efficient provision of refilling services for a total of 39 cylinders. The successful bidder will be responsible for ensuring that all refilled extinguishers meet the prescribed safety and quality standards throughout the service lifecycle, focusing on compliance and reliability.
Eligibility Criteria
Eligible bidders must be registered entities engaged in providing fire safety services. It is essential for bidders to have prior experience in the refilling of fire extinguishers and demonstrate their capacity to manage both operational and safety aspects during the service provision. Compliance with all relevant local and national fire safety regulations is mandatory.
Technical Requirements
Bidders must adhere to the following technical requirements:
- Must provide evidence of relevant certifications for handling and refilling fire extinguishers.
- The refilled cylinders must comply with ISI standards or equivalent local regulations.
- Bidder should have the necessary equipment and trained personnel for the refilling process.
Financial Requirements
Bidders are required to provide a detailed cost proposal including service fees, transportation costs (if applicable), and any additional charges related to the services offered. The total cost must be competitive and ensure value for money.
Document Submission Details
All submissions must be made electronically via the prescribed platform. Bidders are required to provide:
- The completed tender application form.
- Proof of eligibility and relevant certificates.
- Financial proposals.
- Any additional documents required by the tender specifications.
Special Provisions
This tender includes provisions to benefit Micro, Small, and Medium Enterprises (MSEs) as well as startups. These entities may be eligible for price preference and other advantages, thus encouraging wider participation.
Evaluation Process
The evaluation process will assess the bids based on compliance with technical specifications, financial viability, and previous experience in similar services. A thorough review will ensure that the selected bidder can meet both quality and safety standards, with a priority given to value for money.
Delivery Locations
Services will be required at specified locations as indicated in the tender documents. Bidders must account for logistics and transportation while developing their proposals.
Contact Information
For further inquiries regarding this tender, interested parties should refer to the official contact details provided in the tender documents.
Conclusion
This tender presents a significant opportunity for qualified service providers to engage with government entities in ensuring safety through reliable fire extinguisher refilling services. Vendors that meet the outlined criteria are encouraged to participate actively and submit their bids.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered business entity capable of providing fire safety services. Specifically, bidders must showcase prior experience in the refilling of fire extinguishers and compliance with safety regulations.
Bidders must submit valid certificates related to fire safety and handling of hazardous materials. Additionally, compliance certificates attesting to the quality of the refilled extinguishers is required.
The registration process involves submitting an application through the official procurement platform. Bidders need to ensure they include all required documents, including proof of eligibility, prior experience, and financial proposals.
Documents should be submitted in common digital formats such as PDF, DOCX, and XLSX, ensuring that all files are clearly labeled and are legible to facilitate the evaluation.
The payment terms will include detailed agreements outlined in the official tender documents. Typically, payment may be made upon completion of services or based on milestones as agreed upon with the selected vendor.
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